Program/Project Support Coordinator, Whitney R. Harris World Ecology Center

About the role

The College of Arts & Sciences is looking for an enthusiastic, detail-oriented person to join our team. This position requires a proactive, positive individual with strong communication skills who is able to work effectively with visitors, students, faculty, staff, and external stakeholders from a wide variety of backgrounds. The role provides essential general administrative support for the Whitney R. Harris World Ecology Center in the Department of Biology.

Responsibilities

• Oversee and/or perform a range of administrative activities for the Harris Center, serving as central liaison for the Center and external stakeholders in the resolution of business and program planning matters.
• Assist the Center Director in business and fiscal administration for the Center.
• Provide support in the processing, documentation, and monitoring of unit budgets, funding, grants, contracts, student payroll/employment, travel, billing, and/or purchasing, working collaboratively with Biology and CAS.
• Process and track student scholarships, fellowships, and awards.
• Provide oversight of tasks and/or support to the Director, including calendar management, office reception, attending and taking minutes at various executive-level meetings, and writing original correspondence.
• Act as a primary contact for the Harris Center; respond to queries from the greater community and UMSL.
• Manage the Center’s website, newsletter, and social media outlets; develop original content, solicit content from students, and update regularly; maintain contacts with alumni, donors, and the community at large.
• Plan and execute annual events, including sending invitations, scheduling panelists, creating event flyers and other promotional materials, scheduling facilities, equipment, and catering, attending the events, and coordinating all other details with event site, external partners, panelists, and donors:
  • Whitney and Anna Harris Conservation Forum
  • Jane and Whitney Harris Lecture Series
  • World Ecology Award (GALA)
  • Conservation Action Prize
  • CLIMB annual event
  • Special speaker events and workshops for students
• Manage the Collaborative Laboratory Internship and Mentoring Blueprint (CLIMB) program, including budget management, communications among stakeholders, and tracking grants and awards.
• Attend community events to represent the Harris Center with the goals of public education, marketing of the Center and the University, and recruiting new students.
• Assist with special projects assigned by the Director.
• Other duties as assigned.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience, and 1 year of experience from which comparable knowledge and skills can be acquired.

Pay

$19.25 - $25.00 per hour.

Schedule

40 hours/week, Monday-Friday.

Benefits

This position is eligible for University benefits, including:

• Medical, dental, and vision plans
• Retirement benefits
• Paid time off
• Short- and long-term disability
• Paid parental leave
• Paid caregiver leave
• Educational fee discounts for all four UM System campuses