PROGRAM PROJECT SPECIALIST II - 542886

Job Location: Office of the General Counsel, 701 East Jefferson Street, Phoenix, Arizona 85034

Salary: $49,200.00

About the role

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an administrative-level assistant to perform complex, specialized administrative work in providing available requested Department records to the general public pursuant to federal, state, and departmental rules and regulations. This position reviews written requests and a wide variety of records, and collects, organizes, compiles, and maintains hard copies and electronic files. The role involves communicating with both internal and external customers regarding document requests, consulting with internal personnel and managers, and participating in the improvement or implementation of policies and procedures related to Public Records Requests.

Responsibilities

• Reviews and redacts records for public release in accordance with applicable laws and Departmental guidelines
• Analyzes each request to ensure appropriate information is provided
• Receives, tracks, and responds to public records requests in accordance with Federal and State laws and Departmental policies and procedures
• Conducts research, analyzes documents and requests, compiles documents, and composes professional correspondence and letters
• Attends meetings and training classes
• Prepares various reports and reconciles cash payments for document preparation and copies
• Supports response efforts for requests for production or documents, subpoenas, and court orders
• Drives on State business
• Performs other duties appropriate to the assignment

Requirements

• Knowledge of State and Federal laws and regulations
• Knowledge of Departmental policies and procedures
• Knowledge of the Arizona Correction Information System (ACIS)
• Proficiency with computers using various software (Google Workspace and Microsoft Office)
• Proper spelling, grammar, vocabulary, and math skills
• Understanding of principles and practices of administration and management
• Skill in effective verbal and written communications
• Skill in establishing workload priorities
• Skill in using computers and associated software and peripheral equipment
• Ability to work on multiple tasks and assignments simultaneously while providing a high level of customer service
• Strong detail and time management skills
• Ability to conduct research and analysis
• Critical reading and data analysis skills
• Ability to lift/carry approximately 40 lbs. and push/pull approximately 40 lbs.
• Ability to walk/run approximately 0.7 miles
• Ability to understand, explain, and apply State and Federal laws
• Ability to work independently and handle various urgent requests simultaneously
• Ability to compose varied correspondence in accordance with relevant policies and procedures
• Ability to plan, analyze, and coordinate activities
• Ability to work in a fast-paced, pressured environment to meet deadlines with short notice
• Ability to exercise judgment regarding policies and procedures with confidentiality
• Ability to interpret policy and procedures for the public and criminal justice agencies
• Ability to utilize critical and analytical thinking in reviewing and redacting department records
• Ability to interpret and apply applicable laws, codes, regulations, and department policies to redact and release records while maintaining confidentiality
• Ability to develop and maintain effective working relationships with stakeholders

Qualifications

• Paralegal Degree and/or Certificate (preferred)
• Experience performing administrative work in a criminal justice or law office environment (preferred)

Pre-Employment Requirements

• Employment is contingent on passing a background investigation.
• If driving is required, a current, valid class-appropriate driver’s license is necessary, along with completion of all required training and passing of driver’s license record checks. The license must remain current, unexpired, and neither revoked nor suspended.
• Employees who drive on state business must maintain acceptable driving records and complete all required driver training.
• Employees operating a personally owned vehicle on state business must maintain the statutorily required liability insurance.