Program / Project Coordinator I

Provides administrative and programmatic support for academic and faculty affairs within the Department of Biochemistry, ensuring the timely progression of graduate students, supporting faculty evaluation and promotion activities, maintaining faculty workload data, and assisting with departmental planning and compliance.

Responsibilities

• Coordinate and monitor academic milestones for approximately 35 PhD students, ensuring timely completion of program requirements and compliance with university policies and deadlines.
• Prepare, organize, and submit Promotion & Tenure dossiers while ensuring documentation is complete, accurate, and submitted according to established institutional timelines and procedures.
• Coordinate the annual faculty evaluation process by collecting, organizing, and maintaining required evaluation materials and supporting documentation.
• Compile, maintain, and verify faculty teaching assignment data to support departmental reporting and workload planning.
• Assist the Department Chair by preparing reports and maintaining faculty workload information, including teaching assignments and grant activity, to support equitable workload distribution in accordance with Provost-approved policies.
• Maintain accurate departmental databases, records, and tracking systems to ensure data integrity and facilitate reporting.
• Coordinate departmental timelines, communicate deadlines, and follow up with faculty, students, and staff to ensure completion of required activities.
• Identify opportunities to improve workflows, administrative processes, and resource utilization, making recommendations that enhance efficiency while following established procedures.
• Develop and maintain effective working relationships with faculty, students, departmental leadership, and campus partners to support departmental goals.
• Perform routine administrative and project coordination activities using established procedures and guidelines.
• Provide support for special projects, reports, and departmental initiatives as assigned.
• Perform other duties as assigned.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office applications.
• Ability to maintain confidentiality and work independently within established procedures.
• Collaborate effectively with faculty, students, and administrative staff.

Pay

$19.25 - $27.88 hourly

Schedule

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Benefits

• Comprehensive benefits package, including medical, dental, and vision plans.
• Retirement benefits.
• Paid time off, short- and long-term disability.
• Paid parental leave and paid caregiver leave.
• Educational fee discounts for all four UM System campuses.