Program Project Coordinator - Full Time - Day, 8 hrs

Hybrid role based at 300 Pasteur Dr, Palo Alto, California.

About the role

Under the direction of the Manager, assist in managing projects and programs that support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities, and serves as liaison to customers and other departments. Strong, positive relationships are required with support departments as well as with vendors.

Responsibilities

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within the department. Coordinates hiring of new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping, and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to ensure quality work is completed on a timely basis. Ensures new hires have resources as needed—at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Requirements

• High school diploma or equivalent required. Bachelor’s Degree preferred.
• Two to five years of experience interacting with clients, customers, and/or patients in a complex environment.

Skills

• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.
• Ability to manage multiple changing priorities.
• Ability to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate-level proficiency using computer software systems including Microsoft Office (Word, Excel, PowerPoint) as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

Pay

Generally starting at $43.77 - $56.90 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.