PROGRAM OPERATIONS ASSOCIATE - GLOBAL INITIATIVES

PROGRAM OPERATIONS ASSOCIATE - GLOBAL INITIATIVES NYC | Hybrid | ContractAre you a highly organized, detail-driven professional who loves keeping complex projects moving? We’re looking for a Program Associate to join a dynamic global nonprofit team and serve as the operational “glue” across grants, contracts, reporting, events, and stakeholder coordination.This is an ideal opportunity for someone who is a strong writer, sharp researcher, and exceptional project coordinator who can manage multiple priorities while supporting senior-level professionals. Hourly rate is $37-43/hour, based on experience. Please email qualified resume to Jmoses@phaxis.comWhat You’ll Do:Coordinate grants, contracts, vendor agreements, and related documentationTrack deliverables, deadlines, milestones, budgets, and follow-up itemsMaintain program records, databases, SharePoint, and project trackersPrepare reports, briefing materials, presentations, one-pagers, and meeting materialsConduct research and synthesize complex information into clear, concise summariesCoordinate stakeholder communications and track commitments through completionSupport high-level meetings, workshops, and international convenings, including logistics and materialsPartner with Legal, Finance, Communications, and Grants Management teamsWhat We’re Looking For:Bachelor’s degree and 3+ years of relevant experienceExperience with grant or contract administration, ideally within a nonprofit, foundation, international development, or similar environmentExcellent writing, editing, research, and organizational skillsStrong attention to detail with the ability to manage multiple workstreams simultaneouslyAdvanced Microsoft 365 skills, particularly Excel, PowerPoint, Word, Teams, and SharePointExperience with Salesforce or similar CRM/database systemsComfortable supporting senior leaders and working with internal and external stakeholdersStrong judgment, discretion, follow-through, and a proactive “I’ll take care of it” attitudeExperience coordinating events, convenings, or multi-stakeholder projects is a plusInternational or cross-cultural experience is highly desirable