Program Manager, Women's Heart Center

About the role

The Program Manager is responsible for comprehensive program management, including coordinating work and administrative support, and is accountable for performance. This position executes strategies while managing relationships internally with hospital leadership and externally with clients, partners and vendors. Success includes partnering with key operations stakeholders to design and successfully execute program elements that ensure leadership engagement of the strategy. This position focuses on developing a strong network of internal stakeholders to contribute to and drive the achievement of strategic goals. The Program Manager works independently and collaboratively to proactively identify problems and creative solutions, address requirements, and partner with vendors on data, process solutions, and advisement. This position is responsible for various administrative and operational functions, financial stewardship, and providing education and technical expertise for successful implementation and sustainability.

Qualifications

• Bachelor's degree in business, healthcare administration, clinical, or related field; OR Master's degree combined with HM Fellow
• Three years of experience related to business or healthcare administration; may consider HM employee with two years of experience who demonstrates progressive responsibilities
• Preferred: Registered and/or certified professional in area of expertise

Skills and abilities

• Sufficient proficiency in speaking, reading and writing the English language necessary to perform essential functions, especially concerning activities impacting patient or employee safety or security
• Demonstrated initiative in managing projects and communication with stakeholders
• Ability to effectively communicate with patients, physicians, family members, and co-workers in a manner consistent with a customer service focus and positive language principles
• Ability to lead meetings, conversations, and present with authority
• Ability to work under pressure and balance many competing priorities
• Ability to multi-task and work in an organized manner
• Ability to uphold confidential and sensitive information
• Proficiency in MS Outlook, Word, Excel, and PowerPoint
• Strong judgment and decision-making ability, with analytical and critical thinking skills; understands when to escalate issues
• Ability to engage and be open to ideas offered by others; works collaboratively, and contributes to the dialogue
• Effective and influential oral and written communication and presentation skills when working with physician leadership, administrators and peers and a variety of audiences
• Ability to work autonomously on multiple tactical and strategic initiatives
• Strategic thinker that demonstrates innovation and creativity in program management

Responsibilities

• Works creatively and analytically in a problem-solving environment fostering teamwork, innovation, and excellence
• Actively leads program meetings, providing meaningful contributions that drive decision-making and clearly identifies next steps
• Works cross-departmentally to achieve innovative and actionable outcomes
• Leads program strategies with key stakeholders and others to ensure department timelines, deliverables, and budgets are met
• Serves as a primary resource/subject matter expert and a key liaison to councils and professional groups
• Facilitates communication with authority to individuals and groups in a manner that engages and helps them understand and retain information
• Recommends opportunities for improvement of department/program score for turnover/retention/employee engagement
• Collaborates with colleagues, peers, and other stakeholders to improve the effectiveness and efficiency of programs
• Regularly communicates with customers/clients to arrange meetings, confirm program schedules and discuss any program problems, ensuring customers/clients are regularly informed on status
• Implements change management strategies to ensure successful execution of the program and to improve targeted outcomes
• Obtains buy-in to change efforts
• Partners with management to evaluate implementation and effectiveness of the assigned program, monitors progress and achievement of objectives, and identifies corrective actions as indicated
• Provides leadership with decision support needed to make informed strategic decisions and drive improved outcomes for the patient experience
• Operationalizes strategic plans with timely execution of deliverables
• Tracks the status and coordinates deadlines, identifying potential barriers and implementing solutions/resolutions
• Follows up on action items necessary to ensure completion of assignments
• Implements a plan for launching programmatic elements within the focus area, providing support in planning and organizing cross-functional unit activities and committees
• Drives strategy and ensures the success of programs and/or assigned sponsorships/events
• Participates in internal committees and task forces as assigned, ensuring critical objectives are clearly explained and action items are appropriately delegated
• Identifies key measures to periodically assess outcomes and metrics and continuously improves training to drive improved outcomes for the patient and/or employee experience
• Effectively manages scope, schedule, and budget of assigned programs
• Tracks year-to-year trends and identifies opportunities for financial improvement
• Monitors success of the program, engagement strategies, and budget, identifying cost-saving and waste-elimination opportunities
• Maintains interdepartmental accountability for issues that impact financial feasibility
• Forecasts potential schedule delays and develops alternate plans
• Provides timely submission of invoices; tracks and adheres to budgetary objectives for assigned projects
• Serves as part of an inter-professional team that creates and executes mission-driven events
• Proactively and independently problem solves when challenges present themselves
• Completes and updates the My Development plan on an ongoing basis
• Ensures own career discussions occur with appropriate management
• Assists in leading the development of outreach and communications strategies and plans, including assessing needs and opportunities and developing strategies and implementation plans relating to all external outreach, marketing, and communications within the scope of the role

Schedule

• FLSA Status: Exempt
• On-call: No (employees may be required to be on-call during emergencies such as disasters, severe weather events, etc.)
• May require travel within the Houston Metropolitan area: Yes
• May require travel outside Houston Metropolitan area: Yes