Program Manager - Physical Therapy

About the role

The Department of Physical Therapy within the College of Health Professions at VCU invites candidates to apply for an exciting opportunity as a Program Manager. Virginia Commonwealth University offers one of the premier Doctor of Physical Therapy Programs in the country. Located in the newly furnished College of Health Professions building, the program provides students with easy access to state-of-the-art clinical and research facilities.

Responsibilities

• Provide operational and administrative support for the Doctor of Physical Therapy (DPT) program
• Support the admissions process to the DPT program by assisting the Director of Admissions in recruitment activities such as communications and traveling/participating in recruitment events
• Serve as the primary point of contact for prospective students
• Manage databases used during the application process
• Coordinate the review of applications by the DPT program admissions committee
• Attend the department retreat and create action reports
• Download and analyze data reports for faculty utilization in support of accreditation
• Compile data for strategic plan and departmental goals
• Ensure departmental facilities and building management concerns are addressed
• Manage departmental newsletter and other communications like social media channels
• Schedule, create agendas, and coordinate locations for departmental meetings
• Plan departmental events, internal & external, including space assignments, generating invitation lists, invitations, communications, managing RSVPs, producing programs, catering, and providing support on the day of the event
• Manage and oversee the purchasing of all event coordination needs and departmental research related needs
• Manage faculty & student travel with conference registrations, travel pre-approvals, reimbursements and transportation needs in accordance to university policies
• Responsible for depositing departmental check deposits
• Work closely with the fiscal administrator to track departmental spending and research discrepancies
• Identify process inefficiencies and implement improved workflows
• Serve as a point of contact for faculty and leadership when addressing operational challenges
• Serve as departmental liaison for internal to CHP & external stakeholders
• Attend and participate in regular meetings with the finance team and CHP's admin group

Qualifications

• Bachelor's degree or equivalent combination of experience and education
• 2+ years of relevant work experience
• Demonstrated excellence in professional written and verbal communication
• Proficiency in Google Suite, Microsoft Office, Adobe Pro, and social media communications
• Proven ability to prioritize work, handle multiple tasks, and meet deadlines
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred qualifications

• Previous experience in higher education student administration and program planning
• Experience in Smartsheets
• Experience in fiscal administration/management
• Experience in event planning

Pay

$55,000+ (Commensurate with experience)

Benefits

All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

Schedule

Hybrid work arrangement available. FLSA Exemption Status: Exempt.