Program Manager (Other Transaction Agreement project)

Position Summary

This position will require access to ITAR and/or EAR controlled technical data, and requires authorization to access such information. Government/CMO liaison and Customer Relationship Management; agreement, contract, and regulatory compliance; public relations; financial oversight and funding; reporting; strategic coordination.

Essential Duties and Responsibilities

• Act as the primary interface with the CMO and the government sponsor
• Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met
• Manage communications, document submissions, and status updates with external stakeholders
• Oversee cost share tracking, funding drawdowns, and programmatic invoicing
• Cover compliance with DPA, ITAR, CUI, etc.
• Program and contract risk analysis and mitigation
• Provide executive-level briefings on OTA status
• Lead public relations efforts with industry, community, and other interested parties
• Ensure all appropriate records are maintained in accordance with OTA requirements and company policies

Qualifications

• Proficient computer and applications software skills with MS Office suite
• Strong listening, writing, and verbal communication skills
• Able to build strong relationships
• Able to influence others for mutual benefit; high level negotiation skills
• Sound problem analysis, critical thinking, and situational recognition skills; able to develop effective solutions and execute to achieve desired results
• Strong cross functional collaboration skills and ability to influence others
• High level organizational skills; demonstrated ability to meet and manage project deadlines
• Self-motivated, resourceful, and organized, taking ownership of all assigned work
• Must be comfortable and confident in working directly with all levels of internal and external customers

Minimum Job Requirements and Skills

• Bachelor’s degree in related field or equivalent experience
• Significant experience in the following areas:
• Manufacturing
• Defense Industrial Base supply chain
• DOD contracting and regulations (OTA’s FAR, DFARS, CMMC)
• Program and project management

Physical Requirements

• Sitting – sedentary work that primarily involves sitting for long periods
• Standing – occasionally
• Bending/Leaning Forward – rarely
• Kneeling/Squatting/Crouching – rarely
• Lifting/Carrying – light (up to 9kg/20lbs) – rarely
• Reaching – rarely

Specific Tasks and Focus Areas

• Interface with the Consortium Management Organization (CMO)
• Single Point of Contact for all communications with the CMO
• Maintain compliance with CMO reporting requirements (technical and financial progress reports)
• Manage communications, document submissions, and status updates with external stakeholders
• Track deliverables and milestones in line with the OT agreement
• Attend regular update meetings, program reviews, joint working groups, and CMO symposiums
• Lead responsibility for compliance with OT Agreement Terms
• Understand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulations
• Ensure all contract requirements, milestones, and reporting obligations under the Base Agreement, Project Sub-Agreement, and Project Execution Plan (PEP) are met
• Ensure compliance with:
• DPA regulations and U.S. Government reporting standards
• Any flow downs from the CMO or sponsoring agency
• Monitor intellectual property, data rights, and NDC status if applicable
• Ensure compliance with ITAR, EAR, CMMC and CUI requirements
• Internal Coordination
• Coordinate cross-functionally with PEP Project Manager and internal team to ensure smooth execution
• Track internal deliverables (build schedules, procurement, risk assessments)
• Assist in driving integration of new prototype line into existing production capability
• Financial Oversight
• Generate invoice submissions per OTA terms (in coordination with accounting)
• Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSA
• Support audit readiness if applicable
• Program Tracking and Reporting
• Use formal project management tools (e.g. MS Project) to maintain a master schedule
• Track cost, schedule, and technical performance
• Prepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plans
• Ensure all appropriate records are maintained in accordance with OTA requirements and company policies
• Risk Management
• Identify, evaluate, & manage risks—especially schedule, regulatory, and technical risks
• Maintain a risk register and regularly review with the internal team and CMO if required
• Communicate technical and schedule challenges clearly and proactively to the CMO
• Communications
• Provide executive-level updates internally to senior leadership
• Lead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA
• Government, customers, industry influencers, community members, media

Traits and Characteristics

• Exceptional communication both orally and written
• Strong ability to identify, assess, and mitigate risks
• Effectively manage stakeholders, finances, and resources to ensure contract compliance and success
• Ability to understand the program’s vision and align projects with overarching government objectives
• Strong negotiation and conflict resolution abilities
• Takes responsibility for accomplishing work goals within accepted timeframes
• Contributes to an environment that supports and accommodates diverse people and ideas
• Interacts respectfully and cooperatively with others