Program Manager (Executive Briefing)

The Program Manager (Executive Briefing) is a highly visible, cross-functional role responsible for planning, coordinating, and executing executive engagements for our client's most strategic customers. This role serves as a critical partner to Executive Engagement Managers and the EBC Enablement team, owning key components of engagement execution and ensuring experiences are delivered with precision, consistency, and executive-level polish. This is a hands-on program role for someone who thrives in fast-paced environments, exercises strong judgment, and takes ownership of outcomes. While the role includes on-site execution, it is fundamentally about orchestrating complex executive engagements, proactively managing details, and driving flawless delivery rather than providing administrative or reactive support. This is a hybrid contract going through 12/31/26 with likelihood to extend - Must be able to work hybrid in Herdon, VA 3 days per week ** Key Responsibilities - Program & Executive Engagement Execution Partner with Executive Engagement Managers to plan and execute executive engagements, serving as a core contributor throughout the engagement lifecycleOwn assigned executive engagement logistics end to end, translating engagement objectives into clear execution plansParticipate in planning calls with internal engagement owners to align on scope, requirements, timelines, and success criteriaCoordinate multiple concurrent executive engagements, prioritizing work and making real-time decisions to ensure smooth execution Pre-Engagement Planning & Coordination Lead logistical planning for executive engagements, including catering, room reservations, accessibility accommodations, and on-site readinessManage speaker logistics by coordinating schedules, sending calendar invitations, and confirming participationPrepare and publish engagement agendas using standard templates, ensuring accuracy and alignment with the final program flowSupport presentation readiness by coordinating slide assembly and ensuring materials are complete and availableLead pre-engagement walkthroughs with account teams to ensure familiarity with space, flow, and in-room technologyServe as a knowledgeable resource by providing approved recommendations for dining, hotels, and transportation when requested On-Site Executive Engagement Leadership Serve as a primary on-site lead during assigned executive engagements, ensuring all logistics, timing, and transitions are executed seamlesslyWelcome and guide customers through the executive engagement experience, reinforcing a polished and professional first impressionOversee room setup and breakdown, including agendas, name tents, gifts, and other engagement materialsAct as the point of contact for catering and A/V needs, proactively addressing issues before they escalatePartner with Executive Engagement Managers to resolve issues in real time and escalate appropriately when needed Continuous Improvement & Program Support Contribute to post-engagement follow-up and closeout activities as neededIdentify opportunities to improve processes, tools, and execution standards across the Executive Engagement ProgramMaintain high standards of organization, accuracy, and attention to detail across all assigned workDemonstrate ownership, accountability, and sound judgment in a dynamic, high-expectation environment Requirements Qualifications - A minimum of 3 years of experience in event coordinationPrior experience in event coordination, customer service, or a related fieldPrior experience working in an executive briefing center or scheduling events with executives strongly preferredExperience working in a corporate environment is a plus Skills - Strong organizational and time management skills with the ability to manage multiple priorities simultaneouslyClear, confident communicator with strong interpersonal skillsAbility to work independently, make decisions, and take ownership of assigned programsProficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)Comfort working with scheduling tools, calendars, and collaboration platformsExperience working with executive briefing platforms/tools such as BriefingSource strongly preferredFamiliarity with SharePoint and collaboration/workflow management tools preferred Attributes - Executive presence and professionalism when engaging with senior leaders and external customersCustomer-obsessed mindset with a strong focus on quality and outcomesAction-oriented with a sense of urgency and follow-throughProactive self-starter who anticipates needs and addresses issues before they ariseProven ability to multitask and triage competing priorities in a fast-paced environmentFlexible and adaptable based on engagement schedules and business needs Working Conditions - Full-time, on-site role based at the Executive Briefing Center at client office in Hernon, VA, five days per weekExecutive engagements primarily occur Tuesday through Thursday, with occasional Monday or Friday engagementsAbility to lift up to 50 lbs [This job description provides an overview of the position's responsibilities and requirements but is not exhaustive. Duties may be adjusted or expanded as needed to meet the needs of the business.] Benefits Compensation Range: $85,000 per year This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process. ** Benefits: Employer contributions toward the cost of employee-only medical and dental premiumsVision - opt-in available401kPTOLaptopLife Insurance, Disability Insurance, AD&D coverageShort-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available This is a hybrid contract going through 12/31/26 with likelihood to extend - Must be able to work hybrid in Herdon, VA 3 days per week **