Program Manager- Division of Cardiovascular Medicine (Hybrid)

Key Responsibilities

• Track, submit and assist with the Division Director expense reports, reimbursements, travel expenses and planning and coordination with the recruitment office as needed for recruitment related expenses.
• Maintain, develop, revise and assist in presentations for division meetings and other meetings as requested by the Division Director.
• Aid in leading and directing meetings such as the daily leadership huddles.
• Update and maintain Faculty and Staff distribution lists and keep division wide meetings (Faculty Meeting, etc.) updated as faculty and staff on/offboard.
• Keep track of Division wide publications, achievements, and other data points as required by Vanderbilt Health, DOM and as requested by the Division Director.
• Provide administrative support and program support to Division Managers as needed.
• Some faculty onboarding support will be expected as support for Business Process Manager and Administrative Manager.

Technical Capabilities

• Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.

Core Capabilities

• Serving Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
• Solving Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
• Offering Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
• Ensuring High Quality: Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
• Ensuring Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
• Fulfilling Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
• Managing Resources Effectively: Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
• Stewarding Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
• Making Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
• Generating New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
• Applying Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
• Adapting to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

• Responsibilities: N/A
• Certifications: N/A
• Work Experience: 3 years
• Education: Bachelor's