Program Manager/CEME (UEC)

About the role

Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $6,066.55 to $6,933.20 per month.

Location: CSUSB Campus.

Work Schedule: 40 hours per week. Typically 8:00AM to 5:00PM Monday through Friday. Some nights and weekends may be required.

Responsibilities

• Collaborate with the CEME/ICMP Director to create and maintain CEME work plans that include key milestones and outcome objectives as outlined by contracts and proposals.
• Prepare monthly program financial reports for the Director, including profit and loss budget vs actual and reconciliation with UEC financial reports.
• Support the CEME/ICMP Director in preparation of periodic reports to CEME/ICMP partners, Advisory Board and other stakeholders.
• Support the CEME/ICMP Director in writing grant proposals, including drafts of aspects that directly relate to the incumbent’s work (i.e. Budgets, Scopes of Work, data collection, etc).
• Coordinate and oversee the day-to-day implementation of program work plans to ensure they are on track to achieve identified milestones and objectives, including managing office staff and/or program support staff (i.e. independent contractors, faculty).
• Ensure that all fiscal and administrative commitments associated with grants, contracts and programs are met in a timely manner and in accordance with sponsor agency regulations and CSUSB Foundation policies and procedures.
• Be responsible for all aspects of implementation of CEME/ICMP activities, including purchasing, creation of fliers, coordinating locations, advertising, notifying participants, providing support to instructors, maintaining accurate records, etc.
• Be responsible for maintaining accurate and complete records/filing systems including electronic filing of scanned and other documents in accordance with CEME/ICMP office procedures.
• Hire, train, and supervise CEME staff and mentor them in their work, including assigning tasks and ensuring quality of results.
• Maintain productive working relationships with CEME/ICMP stakeholders, including faculty, staff, and students at CSUSB; Region 10 County Offices of Education, districts, and community via telephone, website, email, or other grant related platform.
• Support data collection for research, proposals, and internal and external reporting and evaluation purposes.
• Preparing and tracking receipt of event materials, sending reminders to participants, and coordinating various aspects of the projects by keeping track of registrations, reserving rooms, and setting up catering.
• Under the general supervision of the Director, the incumbent will ensure that various tasks assigned to student assistants are completed in a timely manner.
• Enter and track participant information in various databases, track project participation, and keep detailed records of data for research aspects of the grant.
• Help to ensure that project divisions are achieving their budget and cost share goals.
• Perform all other duties as assigned.
• Work with the Director and/or program external evaluators to plan and implement systems to track and monitor grant activities so that progress can be reported consistently and timely.

Qualifications

• Education: Bachelor’s Degree.
• Experience: At least 2 years of CEME Office or University experience, and/or 4 years of general office experience.
• Other: Must possess the ability to track and coordinate multiple tasks, determine priorities, set deadlines and complete projects in a timely manner.
• Applicants must have demonstrated the ability to establish and maintain a cooperative working relationship with a diverse group of people.
• Applicants must demonstrate a high degree of initiative and be able to work independently to establish and accomplish priorities and to deal with multiple tasks simultaneously.

Preferred Qualifications

• Accounting experience – fluency in working with Excel and/or Google spreadsheets.