Program Manager

Job Summary

Matrix is seeking a Program Manager with project controls experience to support complex facilities, infrastructure, and design/construction programs.

Essential Functions

• Create, maintain, and continuously update a project-specific tracker that captures major schedule, budget, contract, vendor, design, construction, and financial control items.
• Track design-phase activities including design schedules, permit schedules, major milestones, budget categories, consultant/vendor commitments, and timely issuance of consultant, general contractor, and vendor contracts.
• Track design sign-offs and phase-gate milestones, including 100% Schematic Design (SD), Design Development (DD), and Construction Documents (CD), before projects move to the next phase.
• Maintain and update project forecasts in coordination with the owner’s project management and finance teams.
• Support financial administration by processing purchase orders, pay applications, invoices, and change orders in a timely and accurate manner.
• Monitor budgets by category and identify variances, risks, or items requiring follow-up with consultants, contractors, vendors, or the client team.
• Cook with and maintain detailed trackers, logs, dashboards, and status reports across multiple project phases and stakeholder groups.
• Coordinate with consultants, general contractors, vendors, and client representatives to gather status updates, resolve tracking gaps, and maintain accurate project records.
• Prepare recurring status updates, reports, dashboards, or briefing materials that clearly communicate schedule, budget, contract, and financial status.
• Meet with clients and their representatives as an individual or part of a team to present status, resolve issues, answer questions, and maintain strong client relationships.

Competencies

• Project controls experience supporting design and construction projects, preferably in healthcare, hospital, campus, or complex facilities environments.
• Working knowledge of design milestones, permit schedules, construction schedules, budget tracking, forecasts, purchase orders, pay applications, invoices, and change orders.
• Strong organizational management with exceptional communication, writing, and follow-through skills.
• Ability to synthesize and distill schedule, budget, contract, and financial information into concise reports and presentations.
• Strong skillset in Microsoft Office applications, especially Excel, Word, PowerPoint, and Teams; experience with project management, scheduling, or financial tracking systems is preferred.
• Ability and willingness to travel to project sites, client offices, and other facility offices as needed.

Education And Experience

• Minimum of 10 years of work-related experience in project controls, construction administration, owner’s representative support, program/project management, facilities management, or related work.
• Experience supporting healthcare, hospital, higher education, campus, commercial, or other complex facilities design and construction projects is preferred.
• Experience tracking design and construction schedules, budgets, contracts, purchase orders, pay applications, invoices, forecasts, and change orders.
• Valid driver’s license, in conjunction with successfully passing the Company’s MVR screening.

Supervisory Responsibilities

None.

Physical Demands

• Sit.
• Use hands to finger, handle, or feel.
• Reach with hands and arms.
• Talk or hear.
• Occasionally lift and/or move up to 10 pounds.
• Stand.
• Walk.
• Kneel, crouch, or crawl.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

How To Apply

Please apply online at http://www.matrixdesigngroup.com/careers.