Program Manager

About the role

The Program Manager reports directly to the VP of Programs on all matters pertaining to the implementation and completion of all assigned programs awarded to the company.

Responsibilities

RFP/RFQ

• Coordinate with company counterparts in Marketing, Engineering, Manufacturing, and Contracts to develop competitive proposals in response to Requests for Proposals or Quotes (RFPs/RFQs) received from potential US Domestic and International customers
• Define and develop prospective program plans and requirements, including: Statements of Work, Work Breakdown Structures, Performance Specifications, Implementation Schedules, Staffing Requirements, etc.
• Identify and qualify potential subcontractors, preparing subcontractor Statements of Work, and negotiating and confirming the least-cost, compliant bid
• Finalize detailed cost estimates for all internal and external work to be performed
• Review the final proposal for accuracy and completeness, making the necessary adjustments to ensure success where needed

Program Management & Implementation

• Develop, manage, and implement programs in compliance with contractual, technical, and schedule requirements, consistent with Indra and client financial objectives
• Communicate and coordinate with internal and external counterparts to ensure program requirements are well known, understood, and performed in a high-quality, timely, and cost-effective manner following contract award
• Develop and confirm the program performance schedule
• Develop, finalize, and approve work authorizations for performing organizations within the company
• Organize and conduct the program kick-off process
• Manage subcontractor activities, and scheduling, coordinating, and completion of all on-site preparation, construction, installation, and commissioning activities
• Manage the activities of program personnel, and coordinate the program-related efforts of other performing organizations within the company
• Act as the company’s principal interface to the customer on all matters related to the program
• Manage the successful documentation, closure, and final customer acceptance of all program requirements

Reporting & Financials

• Manage and maintain the program budget and forecasted cash-flows
• Develop, finalize, and approve Purchase Orders for external subcontractors
• Report program status and financial performance to management on a periodic basis in company-approved format

Requirements

• Must be able to pass a U.S. government background check investigation
• Proof of U.S. Citizenship or US Permanent Residency is required for this position
• Must be willing to travel by air, land or sea to meet with suppliers and customers worldwide (International and domestic travel for up to 25% of the time)
• Some work external to the office may be performed at active airport facilities or runways, which may have high levels of aircraft generated noise (i.e. jet engine noise, etc.) and are susceptible to outside weather conditions
• For successful performance of this job, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the general knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualifications

• Experience working with domestic and international customers and suppliers, who function in both government and non-governmental capacities
• Proficient in using Microsoft Project (MS Project)
• Master’s Degree or equivalent preferred
• PMP certification preferred
• 5-10+ years related experience with large multi-site multiyear programs