Program Manager

About the role

Love bringing complex events to life? As a Program Manager, you’ll lead the planning and execution of life science meetings and events, from congress-based programs to standalone meetings involving Healthcare Professionals, patients, colleagues, and speaker travel. You’ll be the go-to partner for clients, suppliers, and internal teams—keeping budgets, logistics, compliance, attendee details, and timelines running smoothly. If you thrive in a fast-moving environment and enjoy juggling multiple programs at once, this role will keep you energized.

Responsibilities

• Managing life science meetings from kickoff to reconciliation, including budgets, attendee coordination, logistics, food and beverage, room setups, and technology needs
• Building strong relationships with clients, suppliers, and internal teams while keeping communication clear, proactive, and professional
• Navigating compliance requirements, maintaining audit-ready documentation, and following corporate guidelines and procedures
• Using Cvent and Microsoft Office to manage attendee data, reporting, registration communications, and shared project materials accurately
• Negotiating supplier contracts, coordinating vendors, and solving issues quickly to keep programs on track

Requirements

• At least 5 years of life science meetings management experience, especially with HCP programs
• Experience supporting meetings connected to a Congress/Convention as well as standalone programs
• A strong background in vendor management, sourcing, and contract negotiation
• Previous experience with participant attendee management, travel planning, or destination knowledge
• A college degree and Cvent Event Certification
• Ability to work virtually

Qualifications

• This role is virtual, operating on Eastern Standard Time
• This role requires up to 25% annually
• This role requires previous hands-on, full cycle, event management in the life sciences / pharmaceutical meetings & events space

Skills

• Good at managing life science meetings from kickoff to reconciliation, including budgets, attendee coordination, logistics, food and beverage, room setups, and technology needs
• Good at building strong relationships with clients, suppliers, and internal teams while keeping communication clear, proactive, and professional
• Good at navigating compliance requirements, maintaining audit-ready documentation, and following corporate guidelines and procedures
• Good at using Cvent and Microsoft Office to manage attendee data, reporting, registration communications, and shared project materials accurately
• Good at negotiating supplier contracts, coordinating vendors, and solving issues quickly to keep programs on track

Benefits

• Flexible Working
• Room to Grow
• Everyone has a voice
• Make your move

Pay

• The salary range for candidates in applicable jurisdictions in the US for the position of Program Manager is between $60,000 - $75,000.

Schedule

• This role requires up to 25% annually