Program Manager Assistant

About the role

Sonalysts, Inc. is seeking a Program Manager Assistant who combines strong administrative capability with analytical thinking. This role supports multiple defense-oriented projects and requires excellent organization, communication, and problem-solving skills.

Responsibilities

• Coordinate meetings, workshops, and internal/external events, including agendas, logistics, action tracking, and facility preparation.
• Manage visit requests, access requests, closed-area training, and other security-related administrative actions.
• Support contract deliverable management, tracking deliverable requirements and periodicity, compiling monthly reports, and ensuring timely submissions.
• Maintain project calendars, repositories, checklists, procedures, and documentation libraries.
• Leverage Artificial Intelligence (AI) tools to streamline work processes and improve the speed of deliverables.
• Monitor financial and funding data, including contract cost tracking.
• Develop and update basic project metrics.
• Track team workload, hours, trainings, onboarding actions, and other programmatic performance data.
• Update schedules, lessons learned, project management content, and other project artifacts.
• Edit technical reports and format documents using Microsoft Office and other typical tools.
• Aid in organization and management of technical libraries and document repositories.
• Support meetings by attending, note-taking, and tracking actions, with opportunities to expand technical knowledge.
• Support business development by updating opportunity trackers, proposal schedules, and related business development tools.
• Provide proposal editing support prior to technical review.
• Affirm job ad tracking, candidate coordination, and onboarding tasks including checklists and computer/access requests.

Qualifications

• Bachelor’s degree in a technical or managerial discipline.
• Ten (10) years of relevant experience.
• Strong written and verbal communication skills.
• Experience with Microsoft Office tools.

Skills

• Experience with artificial intelligence in education studies, personal life, or a previous job.
• Ability to articulate how you will leverage AI to assist with the tasks listed above.

Benefits

• Salary range between $65,000-$125,000, dependent on experience, qualifications, and other relevant business criteria.
• Opportunity to grow from a junior analyst into larger project roles.
• Hands-on experience with real-world defense projects and innovative technical teams.
• Become an integral part of an innovative employee-owned company.
• Flexible Time Program enabling an optimal work-life balance.
• Paid Time Off.
• 401(k) Plan with company match.
• Employee Stock Ownership Plan (ESOP).
• Sales Bonus Program.
• Special Performance and Retention Bonus Program.
• Health and Dental Insurance.
• Dependent Care Assistance Plan.
• Health Care Reimbursement Plan.
• Employee Referral Bonus Program.
• Professional Development through Tuition Reimbursement Program, Online Training Program, and Targeted Skills Program.
• Relocation Assistance to Southeastern Connecticut, to be in the vicinity of our Waterford, CT headquarters.

Pay

Salary range between $65,000-$125,000, dependent on experience, qualifications, and other relevant business criteria.

Schedule

N/A

Benefits

• Flexible Time Program enabling an optimal work-life balance.
• Paid Time Off.
• 401(k) Plan with company match.
• Employee Stock Ownership Plan (ESOP).
• Sales Bonus Program.
• Special Performance and Retention Bonus Program.
• Health and Dental Insurance.
• Dependent Care Assistance Plan.
• Health Care Reimbursement Plan.
• Employee Referral Bonus Program.
• Professional Development through Tuition Reimbursement Program, Online Training Program, and Targeted Skills Program.
• Relocation Assistance to Southeastern Connecticut, to be in the vicinity of our Waterford, CT headquarters.

Qualifications

• Bachelor’s degree in a technical or managerial discipline.
• Ten (10) years of relevant experience.
• Strong written and verbal communication skills.
• Experience with Microsoft Office tools.

Desired but Not Required

• Experience in DoD, government programs, or defense contracting environments.
• Experience with event/workshop support, configuration management, or project tracking tasks.
• Familiarity with SharePoint, project scheduling, or basic data analysis.
• Experience supporting financial tracking, metrics development, or technical editing.
• Possessing an active U.S. Department of Defense (DoD) SECRET security clearance.