Program Management Support Staff Specialist

About the role

The American Nurses Enterprise (ANE) is seeking a Program Management Support Staff Specialist to support federal grant programs.

Responsibilities

• Supports the MFP with gathering information from existing files requested during the annual MFP audit and supports professional licensure review process with leadership.
• Prepares students’ stipend payments, ensures accuracy of the fellows submitted documentation in a timely manner and tracks for finance review and the project director’s review and approval.
• Ensures expenses charged to the MFP Center Card are reconciled with the appropriate invoice and receipt within five days.
• Enters annual goals, tracks educational offerings, and submits quarterly data in the SAMHSA Performance Accountability and Reporting System (SPARS).
• Assist in other duties as assigned by the project director to support the grant data management functions.
• Monitor and manage daily the programs mailbox, address, and follow through to appropriate staff person as needed; mitigate administrative non-fellow and fellow inquiries regarding questions about the MFP.
• Support special program projects as assigned.
• Directly supports and tracks multiple administrative components in the annual preparation/planning of the MFP’s annual Intensive Training Institute (ITI) Conference.

Requirements

• Education: Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Related Work Experience: Minimum of 2-3 years’ experience managing grants and nonprofit finances, and project management skills.

Skills

• Strong organizational and data project management skills, with the ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the capability to engage effectively with a diverse range of stakeholders and team members.
• Ability to understand, analyze and interpret federal grant information in varying formats to complete and submit reports.
• Demonstrated ability to maintain a high level of confidentiality and professionalism.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in use of common desktop applications, and data management systems.

Qualifications

• Contribute to the MFP team through various program lifecycle supports for applicants and fellows.
• Exceptional customer service, people skills and the ability to manage time, deliverables and meet deadlines.
• Proficiency in use of Excel and Word to include other common desktop web applications, , and data management systems.
• Provide administrative program support.
• Ability to write well and support correspondence development.

Benefits

• 401K retirement contributions of up to 7%
• Generous PTO which includes the week-off between Dec 25 and Jan 1, in addition to Personal Days-off, 11 paid Holidays
• Excellent health/medical benefits
• Continuing education opportunities

Pay

Competitive salary commensurate with experience

Schedule

Hybrid employees must work a minimum of 20% in the office.