Program Lead - Expanded Learning

Basic Function and Representative Duties

Under the direction of the Extended Learning Program Supervisor, Manager, and/or Superintendent designee, plan, organize, and implement systems to monitor, evaluate, and ensure compliance, program quality, and operational consistency across multiple assigned sites; train, supervise, and evaluate the performance of assigned personnel.

• Design, implement, and maintain standardized observation and feedback cycles across assigned sites to calibrate expectations and ensure operational consistency.
• Conduct regular site visits to observe program operations, staff practices, and student engagement, providing clear, actionable feedback aligned with compliance and quality standards.
• Analyze attendance, compliance, and program data to identify trends, discrepancies, and operational areas of risk.
• Use analyzed data to develop and implement targeted interventions and system improvements in collaboration with the Extended Learning Program Supervisor and Manager.
• Collaborate with peers to design and facilitate professional development and training aligned to identified site needs.
• Maintain accurate records and documentation for audit readiness.
• Monitor staff progress, ensure accountability for performance expectations, and develop/implement Performance Improvement Plans (PIPs) as needed.
• Establish, enforce, and monitor standardized tracking systems and procedures to ensure daily, accurate attendance reporting in full compliance with program and funding guidelines.
• Conduct routine audits of attendance and sign-in/sign-out documentation to ensure all assigned sites remain in a state of continuous audit readiness.
• Lead preparation and responses for internal and external audits, identifying compliance risks and implementing corrective actions alongside program leadership.
• Monitor site-level processes for parent fee collection and financial records to ensure accurate, timely collection with minimal variance across sites.
• Communicate with parents as appropriate.
• Prepare and present regular performance and trend reports, communicating findings and recommendations directly to district leadership and site administrators.
• Serve as a key liaison and accountability partner between district leadership and site staff to ensure clear expectations and alignment with standardized program practices.
• Perform related duties as assigned.

Knowledge and Abilities

• Knowledge of: Federal, state, and local laws, regulations, and requirements related to publicly funded programs and student services; program compliance, monitoring, and quality assurance practices; attendance accounting systems, audit procedures, and documentation requirements; data collection, analysis, and reporting methods; performance evaluation systems and improvement strategies; financial accountability practices and basic budgeting principles; principles of effective professional development and adult learning.
• Skills: Strong analytical and problem-solving skills; effective observation and evaluation techniques; clear and concise written and verbal communication; facilitation and training skills for adult learners; organizational and project management skills to manage multiple sites and priorities; interpersonal skills to build effective working relationships.

Education, Experience And Other Requirements

• Education and Experience: Any combination equivalent to: A bachelor's degree in Public Administration, Education, Business Administration, or a closely related field. Two (2) years of experience in a school district, expanded learning program, or other publicly funded program is required. Three (3) years of progressively responsible experience in program compliance, monitoring, auditing, program administration and two (2) years supervisory experience in the public sector, including responsibility for supervising employees covered by collective bargaining agreements is desired.
• Licenses and Other Requirements: Ability to travel between multiple sites on a daily basis.