Program Assistant - Extended Learning

About the Role

The Extended Programs Assistant provides advanced administrative, operational, and leadership support across all Extended Programs, including After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps. This role exercises discretion and independent judgment in staff supervision, scheduling, student programming, and program logistics. The assistant ensures program continuity and quality, serves as a decision-maker in the absence of the Manager, and acts as a liaison to families, staff, and internal departments. Responsibilities include managing day-to-day operations, supporting team development, contributing to program evaluation and planning, and overseeing compliance with safety and regulatory protocols.

Responsibilities

• Provide advanced administrative and operational support for Extended Programs (After School Care, Afternoon Supervision, Afternoon Enrichment, and Summer Camps).
• Exercise independent judgment in staff supervision, scheduling, student programming, and program logistics.
• Serve as a key decision-maker in the absence of the Manager of Extended Programs.
• Act as a liaison between families, staff, and internal departments to ensure smooth program operations.
• Support team development, including training and staff development initiatives.
• Contribute to program evaluation, planning, and continuous improvement.
• Oversee compliance with safety and regulatory protocols for youth programming.

Requirements

• Bachelor’s degree required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered.
• Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment.
• One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers).
• Experience developing and implementing training or staff development preferred.
• Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting.
• Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.).
• Knowledge of child supervision standards and safety practices in youth programming.
• CPR/First Aid certification required or must be obtained within 30 days of hire.
• Other youth safety or supervisory certifications preferred.

Pay

Salary range starts at $50,710, with compensation commensurate with qualifications. The pay rate reflects the range for faculty, dependent upon educational attainment and years of relevant experience.

Schedule

12-month work year, Monday - Friday, 10:00 AM - 6:00 PM. Hours may vary based on operational needs.

Benefits

Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits.