Program Assistant - Extended Learning

*This is the minimum of the salary range. Actual salary will be determined based on qualifications and experience. About Punahou School: Founded in 1841, Punahou School is a coeducational, college-preparatory day school serving approximately 3,750 students in grades K - 12. Located in Honolulu, Hawai‘i, Punahou is one of the largest independent schools in the United States and is recognized for its academic excellence, innovative programs, and commitment to developing the whole child. The school’s mission is to develop moral and spiritual values, social responsibility, and the joy of learning in a diverse and inclusive community. Extended Programs at Punahou: Extended Programs at Punahou School provide a safe, enriching, and supportive environment for students beyond the regular school day. Programs include After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps, serving students from kindergarten through grade 8. Extended Programs are designed to complement the school’s mission by fostering personal growth, creativity, and community engagement through structured and unstructured activities. Responsibilities: Program Operations and Logistics: Oversee daily operations of Extended Programs, including ASC, AS, AE, and Summer Camps. Manage program logistics, including staff scheduling, student enrollment, facility coordination, and supply management. Ensure program continuity and quality throughout the year, including during transitions between school year and summer programs. Develop and implement operational systems to improve efficiency and program delivery. Staff Supervision and Development: Supervise Extended Programs staff, including full-time, part-time, and seasonal employees, as well as student workers and volunteers. Provide leadership and guidance to staff, including training, performance feedback, and professional development. Support team development through regular meetings, goal setting, and collaborative problem-solving. Act as a decision-maker in the absence of the Manager, including handling staffing issues, program adjustments, and family concerns. Student Programming and Supervision: Oversee student programming, including activity planning, behavior management, and student engagement. Ensure compliance with child supervision standards and safety practices. Act as a liaison to families, providing clear and timely communication regarding program policies, student progress, and concerns. Program Evaluation and Planning: Contribute to program evaluation and planning, including data collection, analysis, and reporting. Support the development and implementation of new programs or initiatives. Assist in budget management, including monitoring program expenses and supporting grant or funding applications. Compliance and Safety: Ensure compliance with school policies, regulatory requirements, and safety protocols. Oversee risk management and emergency preparedness, including staff training and drills. Maintain accurate records, including student enrollment, staff certifications, and incident reports. School and Community Collaboration: Serve as a liaison between Extended Programs and internal departments, including Business Office, Facilities, Admissions, and Communications. Collaborate with faculty, staff, and community partners to enhance program offerings and student experiences. Represent Extended Programs at school events, meetings, and community outreach activities. Qualifications: Bachelor’s degree required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered. Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment. One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers). Experience developing and implementing training or staff development preferred. Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication. Strong organizational and project management skills with the ability to manage multiple priorities. Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting. Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.). Knowledge of child supervision standards and safety practices in youth programming. CPR/First Aid certification required or must be obtained within 30 days of hire. Other youth safety or supervisory certifications preferred. Benefits: Punahou School offers a comprehensive total rewards program that includes: Competitive pay and benefits Medical, dental, and vision insurance Retirement plan with employer contribution Paid time off and holidays Professional development opportunities Tuition remission for eligible employees and their dependents Wellness programs and resources A supportive and inclusive work environment**

About the role

The Extended Programs Assistant provides advanced administrative, operational, and leadership support across all Extended Programs, including After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps. This role exercises discretion and independent judgment in staff supervision, scheduling, student programming, and program logistics. The Extended Programs Assistant is a key partner in ensuring program continuity and quality throughout the year, serving as a decision-maker in the absence of the Manager and acting as a liaison to families, staff, and internal departments.

In addition to managing day-to-day operations, this position supports team development, contributes to program evaluation and planning, and oversees compliance with safety and regulatory protocols. This is a professional role requiring initiative, problem-solving skills, and the ability to make independent decisions aligned with program objectives and the school’s mission.

Responsibilities

• Program Operations and Logistics: Oversee daily operations of Extended Programs, including ASC, AS, AE, and Summer Camps. Manage program logistics, including staff scheduling, student enrollment, facility coordination, and supply management. Ensure program continuity and quality throughout the year, including during transitions between school year and summer programs. Develop and implement operational systems to improve efficiency and program delivery.
• Staff Supervision and Development: Supervise Extended Programs staff, including full-time, part-time, and seasonal employees, as well as student workers and volunteers. Provide leadership and guidance to staff, including training, performance feedback, and professional development. Support team development through regular meetings, goal setting, and collaborative problem-solving. Act as a decision-maker in the absence of the Manager, including handling staffing issues, program adjustments, and family concerns.
• Student Programming and Supervision: Oversee student programming, including activity planning, behavior management, and student engagement. Ensure compliance with child supervision standards and safety practices. Act as a liaison to families, providing clear and timely communication regarding program policies, student progress, and concerns.
• Program Evaluation and Planning: Contribute to program evaluation and planning, including data collection, analysis, and reporting. Support the development and implementation of new programs or initiatives. Assist in budget management, including monitoring program expenses and supporting grant or funding applications.
• Compliance and Safety: Ensure compliance with school policies, regulatory requirements, and safety protocols. Oversee risk management and emergency preparedness, including staff training and drills. Maintain accurate records, including student enrollment, staff certifications, and incident reports.
• School and Community Collaboration: Serve as a liaison between Extended Programs and internal departments, including Business Office, Facilities, Admissions, and Communications. Collaborate with faculty, staff, and community partners to enhance program offerings and student experiences. Represent Extended Programs at school events, meetings, and community outreach activities.

Requirements

• Bachelor’s degree required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered.
• Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment.
• One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers).
• Experience developing and implementing training or staff development preferred.
• Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting.
• Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.).
• Knowledge of child supervision standards and safety practices in youth programming.
• CPR/First Aid certification required or must be obtained within 30 days of hire. Other youth safety or supervisory certifications preferred.

Schedule

Work Year: 12 Months
Work Hours: Monday - Friday, 10:00 AM - 6:00 PM. Hours may vary based on operational needs.

Pay

Minimum of Salary Range: $50,710. Compensation commensurate with qualifications.

Benefits

• Competitive pay and benefits
• Medical, dental, and vision insurance
• Retirement plan with employer contribution
• Paid time off and holidays
• Professional development opportunities
• Tuition remission for eligible employees and their dependents
• Wellness programs and resources
• A supportive and inclusive work environment