Program Integrator

About the role

The Program Integrator shall assist individual program managers, initiative leads, and PEO leadership with monitoring and reporting on the overall health of programs, initiatives, and/or a portfolio. Perform holistic analysis across multiple contracts and government activities to identify cost, schedule and performance concerns for a program or initiative. Perform cross-program analysis to assist in responding to Investment Portfolio (IP) actions and producing execution reports. Draft acquisition and program documents such as TTOs, Statements of Work (SOWs), Program Management Plans (PMPs), Risk Management Plans, program schedules, Technical CICA memorandums, and Acquisition Strategies. Prepare presentations to report analysis findings as well as program/portfolio status.

Responsibilities

• Aid Government Program Manager (GPM) and initiative leads with resource planning and tracking.
• Support delivery of presentations to assist with program and initiative status reviews.
• Analyze financial execution and projection reports from vendors; liaise with Government Contract Managers (GCM) to address any anomalies/concerns regarding contract performance and reporting; analyze financial execution reports from Government Business Financial Managers (GBFMs); develop program-specific analysis and recommendations for action to GPM.
• Prepare and support the allocation and tracking of resources; recommend funding adjustments as appropriate (contract staffing, facilities, and budgets).
• Ensure execution within the cost, schedule, and performance baselines by utilizing program management tools (e.g., Plan-It, MS Excel) to assist GPM with planning, documenting, executing, and reporting of all program details (e.g., spend plans), for both current year (FY) and out-years (FYDP).
• Attend contract reviews to assist GPMs in conducting cost estimating and monitoring of program/initiative outcomes.
• Produce and tailor NSA financial execution reports and program acquisition documentation ensuring affordable, supportable, and effective program requirements are specified to meet mission needs.
• Assist in analyzing, tracking, and reporting program unfunded requirements in accordance with PEO policies and processes.
• Create and provide assistance in the creation of reports to support program management function to include:
• Bi-Weekly execution reports by program to show funding execution across a program inclusive of budget center, appropriation and source of funding including point solutions & external funding – how much money does a program have and how is the GPM doing on spending it
• Bi-Weekly cost estimating reports by program to show the consolidated burn rate across all contracts that support a program and latest projection for amount of funding required to get through the fiscal year
• Bi-Weekly combined overview of total budget available vs. total projected costs for remainder of fiscal year (i.e., is there a projected overrun or underrun based on program cost estimates?)
• Bi-Weekly report on any areas of concern – e.g., late receipt of external funds, slow execution against certain appropriations
• Bi-Weekly contracts report by program to track current contract funding run outs (i.e., when will contractor be at risk of work stoppage), current contract periods of performance, planned award dates, burn rate analyses, contractor CDRL deliverables
• Bi-Weekly Staffing report for LOE contracts, by program, illustrating current and projected staffing, as well as highlighting any areas of concern. Include historic staffing numbers, show positions remaining to be staffed (and their status specifying any delays in filling positions), and show projected staffing for remainder of period of performance. Include attrition metrics.
• Document readiness schedule listing all contract documents required and the status of each against the baseline schedule for completion. (e.g. TTOs, SOWs, CDRL packages, Technical CICA memos, Acquisition Strategies, etc.)

Requirements

• Four (4) years of demonstrated combined experience in DoD/IC program management, contract management, and/or financial management, and a Bachelor’s Degree with a business focus or technical focus is required. In lieu of a degree, Project Management Institute PMP certification, Certified Federal Contracts Manager (CFCM) certification, or DAWIA Level II in any focus area, and an additional three (3) years of directly related experience for a total of seven (7) years may be substituted. In lieu of certification, an additional two (2) years of directly related experience for a total of nine (9) years may be substituted.
• Familiarity with Plan-It is preferred. Intermediate proficiency with MS Excel is preferred to include demonstrated use of pivot tables, slicers, and pivot charts.