Program Facilities & Grounds Manager

About the Role

We are seeking an experienced Program Facilities & Grounds Manager to oversee, coordinate, and implement comprehensive maintenance services for the Omaha Tribal Detention Facility and 11 additional government structures (6 facilities + 5 homes + 1 duplex), all within a 1/4 mile radius or less. This position ensures operational continuity, compliance with regulatory standards, optimized work planning, and total lifecycle management of facility infrastructure, grounds, and building systems. The Manager functions as the onsite program lead, responsible for strategic planning, scheduling, resource allocation, risk identification, reporting, vendor coordination, and oversight of maintenance workflows.

Responsible for planning and executing projects, preparing and maintaining project schedules and budgets, delivering status reports to the customer, and serving as the primary point of contact. Oversees all work and takes corrective action as necessary to ensure project success. Manages staffing, budget, prioritization, and other personnel matters. May serve as technical lead for the project.

Responsibilities

• Manage, direct, and oversee all facility and grounds maintenance activities.
• Develop, maintain, and execute preventive maintenance (PM) programs per ASHRAE, NFPA, OSHA, EPA, ADA, and OEM guidelines.
• Act as first responder for breakfix and emergent system failures.
• Coordinate subcontractors and specialty vendors.
• Track and manage workload priorities, lifesafety compliance, work orders, equipment lifecycles, and supplies.
• Maintain complete facility program documentation.
• Oversee seasonal operations including mowing, trimming, weeding, snow/ice management.
• Design and execute a comprehensive Preventive & Corrective Maintenance (PM/CM) program, including:
  • Preventive Maintenance performed according to mandatory standards (HVAC, Fire Protection, Fire Alarm, Electrical Safety, Plumbing, lighting, envelope, doors/locks, life safety egress checks).
  • Corrective (BreakFix) work: diagnose and resolve HVAC/electrical/plumbing/minor structural issues, escalate to licensed vendors where required, and maintain an onsite inventory of critical parts and consumables.
• Oversee, schedule, and perform lawn care:
  • Maintain turf at 2.5–3.0 inches.
  • Mow when growth exceeds 4 inches, applying the one-third rule for safe trimming.
• Manage snow & ice response:
  • Activate response at ≥2 inches accumulation or ice hazard.
  • Clear accessible routes to ≥36 inches minimum width, prioritizing emergency exits within 2 hours.
  • Complete full campus clearing within 6–12 hours, depending on building priority.
• Responsible for annual and monthly PM planning, master equipment inventory management, long-range forecasting for replacement cycles, vendor scheduling and oversight, safety compliance management, and maintaining ADA-compliant access routes.
• Prepare and deliver reporting requirements:
  • Weekly Reports: completed tasks, open work orders, materials used.
  • Monthly Reports: PM completion percentage, response metrics, ITM updates (NFPA 25, NFPA 72), grounds maintenance log, snow/ice response log.
  • Annual Report: condition assessments, capital improvement recommendations, equipment lifecycle updates.
• Within 30 days of award, deliver a complete building profile for all 12 buildings, including:
  • Address, square footage, year built, floor count.
  • Uses/occupancies.
  • HVAC system types & OEMs, mechanical rooms count/locations.
  • Security restrictions, bathroom counts.
  • Fire protection and fire alarm systems, grounds acreage.
• Within 45 days, provide a consolidated site map in PDF and editable format, identifying all buildings, entrances, ADA paths, mechanical rooms, and snow removal priority routes.
• Ensure quality assurance & compliance:
  • Meet ≥95% PM completion and seasonal response performance.
  • Maintain 100% compliance with reporting timelines.
  • Re-perform deficient work at no additional cost.

Requirements

• Bachelor’s Degree or equivalent experience.
• Minimum 4 years of relevant experience overseeing facilities and grounds management.
• EPA Section 608 Certification (Type II or Universal) for HVAC refrigerant handling.
• OSHA 30 General Industry plus LOTO 1910.147-compliant training.
• NFPA 70E Electrical Safety training with arc-flash hazard awareness.
• First Aid/CPR/AED certification.
• OEM equipment training (HVAC units, fire panels, controls, etc.) when available.
• Must have or be able to obtain and maintain a Real ID or Passport for commercial airfare travel.
• Must have or be able to obtain and maintain a valid driver's license.

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. Periodic travel to project sites is required, including locations undergoing renovation or active construction. During site visits, exposure to non-temperature-controlled environments, construction noise, dust, and other typical job site conditions may occur. Appropriate personal protective equipment (PPE) may be required. Atypical hours may be required during site visits.

Physical Demands

• Sitting/Standing: Not a sedentary role; requires ability to be on your feet moving around a construction site for most of the day.
• Walking: Ability to move about outside in various geographic and building terrains to access construction sites.
• Stooping/Kneeling/Crouching/Crawling: Ability to stoop, kneel, crouch, crawl, and climb ladders to inspect all aspects of building construction.
• Using Hands/Fingers: Constant operation of technological office equipment (laptop, mouse, keyboard, monitors, telephones, scanners, copiers, fax machines).
• Talking/Hearing: Constant communication to exchange information, review details, and make decisions.
• Seeing: Ability to distinguish all aspects of construction for quality control.
• Carrying/Lifting: Ability to lift up to 30 lbs to transport equipment and materials.

Benefits

Bodwé Group Companies engage in federal contracting and encourage applications from veterans. Native American hiring preference is given in the following order: qualified Pokagon Band citizens, qualified spouses and custodial parents, other qualified Native Americans, and all other qualified applicants.

Pay

$95,000 - $105,000 USD per year (Sioux City, IA).

Schedule

• 40 hours per week.
• FLSA Status: Exempt.
• Work Arrangement: On-site.
• Overnight Travel: Yes.

Home Office Connectivity Requirements

For hybrid & remote positions, employees must maintain broadband internet service capable of supporting video conferencing, VPN connectivity, and cloud-based applications. Requirements include:

• Wired broadband service (cable, fiber, or DSL) with at least 100 Mbps download / 20 Mbps upload (some positions may require 200-300 Mbps download / 25-35 Mbps upload).
• Cellular hotspot or fixed wireless cellular services may not be used as a primary connection.