Program Coordinator - Out of School Time

Pay: $32.41 - $42.28/hour. Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.

Schedule: Monday through Friday, 10:00am-6:30pm. Some evenings and weekend hours will be required for programs, events, or operational needs.

About the Role

Under general supervision of the Division Manager and/or designee, this position is primarily responsible for the development, coordination, implementation, supervision, and evaluation of programs and activities when District 65 is not in session. Program focus will be summer camp, school day off camps, and afterschool programs. Additional program responsibilities may include, but are not limited to, facility rentals, sports leagues, fitness programs, fitness center, exhibitions, special events, seminars, adult/youth programs. Will be responsible for supervision of part-time and/or seasonal staff.

Responsibilities

• Develops, organizes, prepares curriculum, supervises, and manages Summer Camp, Afterschool Care, and Day off School activities. Programs are primarily at the Fleetwood Jourdain Community Center but may be held at various sites throughout the City.
• Recruits, interviews, and recommends part-time staff, seasonal staff, and contracted vendors for programs.
• Trains, supervises, and evaluates employees and volunteer staff.
• Ensures programs and services are well organized, meet their objective, and are safe for all participants.
• Assists with conducting community outreach to local organizations, schools, and affiliate organizations.
• Assists the Division Manager and Program Coordinators with developing, executing, implementing, and adhering to annual budget, strategic, and operational plan for the department/division.
• Assists with the updating of personnel manual and participant handbooks for Afterschool and Camps, including policies, procedures, and safety guidelines.
• Attends trainings and conferences to enhance personal development and gain more knowledge.
• Attends department and other meetings as required.
• Develop and maintain a positive public relations image which may require speaking engagements or other public relations activities.
• Monitor program participation and take corrective action steps for both low enrollment and waiting lists.
• Maintain necessary paperwork and records on all phases of the program.
• Maintain accurate attendance documentation for programs.
• Answers questions from 311, customer phone calls, emails, questions, comments, and concerns.
• Works to develop collaborative partnerships with organizations in the public, non-profit, and private sector.
• Coordinates with relative personnel to develop publicity materials such as flyers, posters, marketing, and promotional timelines.
• May assist with set-up and take down of program equipment.
• Prepares a variety of written program material, reports, and correspondence, maintains files as required in addition to the preparation of financial records such as including budget recommendations, revenue and expense reports, and the preparation of invoices for payment.
• Consults with other Program Coordinators and the Division Manager regularly regarding Center activities and programs.
• Assists with in-service training of new employees and development of current staff as necessary.
• May assist with the registration of patrons for programs and activities.
• Provides explanations of rules and regulations, if necessary, to individuals utilizing the center and its programs.
• Recommends purchases and maintains an inventory of recreational supplies, which may include supplies for the building.
• May act as a center manager in absence of Division Manager.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree preferred from an accredited college or university in Recreation, Education, Leisure Studies, or a substantially similar area, or three (3) years or more of programming experience in a parks and recreation program.
• Three (3) or more years of recreation experience within a culturally diverse community and one (1) or more years of experience in a supervisory capacity.
• Preferred valid Certified Parks & Recreation Professional (CPRP) obtained through National Parks & Recreation Association (NRPA).
• Must possess a valid driver’s license and a safe driving record.
• Ability to communicate bilingually in Spanish is preferred.
• Must possess current First Aid/CPR/AED certifications or be able to acquire and present active certifications as a condition of employment within 6 months of employment and maintain them as a condition of employment.

Skills

• Ability to read manuals (safety, instructional, etc.), professional and technical journals, financial reports, legal documents, newspapers, and encyclopedias, including the ability to understand read materials and apply instruction and narrative if required.
• Considerable knowledge of the philosophy, principles, and practices of public recreation.
• Considerable knowledge of the social and economic characteristics of the community served, especially as such characteristics must be applied to a successful program of services for the center.
• Ability to select, assign, train, and supervise the work of employees engaged in the center, as well as engaging volunteers when applicable.
• Ability to plan, evaluate, organize, and direct an adequate well-rounded program of services adapted to community preference and needs.
• Excellent verbal and written communication skills, including presentation skills.
• Working knowledge of theory, techniques, and applications of municipal management.
• Ability to establish and maintain effective working relationships with a diverse group of "clients" and staff throughout the City and outside the organization.
• Ability to learn, understand, and incorporate City ordinances, rules, regulations, and procedures into daily activities.
• Ability to prepare work assignments, summaries, and reports.
• Ability to converse in theory, principles, and methods of effective and persuasive speaking, voice, and diction, phonetics, and discussion and debate.
• Ability to work on multiple projects at one time, some of which may have conflicting deadlines and/or priorities.
• Ability to identify problems and develop, propose, and implement solutions.
• Ability to facilitate meetings and lead special project teams.
• Ability to read, understand, and interpret manuals, ordinances, policies and procedures, statutes, rules, regulations, journals, newspapers, memos, letters, reports, financial reports, and legal documents.
• Ability to speak before audiences with poise, voice control, and confidence, using proper grammar and vocabulary appropriate to the audience.
• Ability to be self-motivated, disciplined, organized, and reliable.
• Ability to be innovative, creative, resourceful, and think independently.

Physical Requirements

• Ability to work primarily indoors and is occasionally subject to outdoor environmental conditions – no effective protection from the weather conditions or temperature changes.
• Ability to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a negligible amount of force consistently to lift, carry, push, pull, or otherwise move objects, including the human body.
• Ability to lift, reach, handle, finger, kneel, bend, stand for long periods of time, talk, hear, feel, smell, climb, maintain balance, stoop, crouch, crawl, and see the nature of objects by the eye.

Supervision

Under the general direction of the Division Manager, work is performed with minimal instruction or supervision. The incumbent must be self-motivated and capable of initiating and developing tasks on a regular basis. Work is assigned through specific projects and general goals and objectives set by the Department and overall City management. Performance is reviewed through observation, completion of projects, status reports, conferences, and meetings.