Program Coordinator, Linde Packman Lab

Program Administration and Student Engagement

Administer and coordinate operational processes supporting on-campus academic-year and summer STEM programs, internships, courses, advising activities, and student engagement initiatives.
Manage communications related to student participation, onboarding, deadlines, and program requirements.
Maintain and analyze participation data, applications, placements, and program outcomes.
Exercise independent judgment in responding to student needs, prioritizing requests, and resolving operational issues related to program participation.
Coordinate implementation of student programming and ensure alignment with operational timelines and program objectives.

Event, Partnership, and Community Programming Coordination

Coordinate and oversee logistics for workshops, guest speakers, community events, dinners, and other engagement activities.
Administer event registration, scheduling, communications, and participation processes.
Coordinate logistics and communications for institutional and community partnerships supporting Lab initiatives.
Schedule partner meetings and support coordination of internship placements and collaborative activities.
Collaborate with campus departments and external organizations to support programming and partnership engagement efforts.

Administrative Operations and Systems Management

Cook up and maintain organized operational systems, records, databases, and documentation processes.
Coordinate purchasing and resource management for program operations and events.
Support maintenance of the Lab website, Moodle platform, and related operational systems.
Monitor operational workflows and independently prioritize competing administrative and programmatic needs.

Financial Administration and Reporting

Monitor and track expense associated with internships, events, and program activities.
Coordinate administrative processes related to stipends, reimbursements, and budget transactions.
Compile and organize information for annual reports, donor materials, program assessments, and operational reporting.
Track and evaluate metrics related to student engagement, internships, partnerships, and program participation.
Coordinate with Finance and Sponsored Programs offices to support compliance with institutional procedures and budget guidelines.

Operational Support and Continuous Improvement

Respond to time sensitive operational and student issues, including support related to housing, travel, scheduling, and program participation.
Exercise judgment in prioritizing urgent matters and coordinating responses with Lab leadership and campus partners.
Recommend and implement process improvements to enhance operational efficiency and student experience.
Participate in departmental meetings and collaborate initiatives.

Qualifications

• Bachelor’s degree required or an equivalent combination of education and relevant experience
• 2+ years of administrative, operational, program coordination, or student support experience
• Experience in higher education, student programming, nonprofit operations, or event coordination preferred
• Strong organizational, administrative, and multitasking skills
• Excellent written, verbal, and interpersonal communication skills
• Ability to exercise independent judgment and manage multiple priorities in a fast-paced environment
• Strong attention to detail and ability to maintain accurate records and operational systems
• Ability to handle confidential and sensitive information with discretion
• Demonstrated problem solving and operational coordination skills
• Proficiency with Microsoft Office and/or Google Workspace
• Familiarity with databases, CRM systems, learning management systems, or related technology platforms preferred
• Interest in STEM education, experiential learning, or program administration preferred