Program Coordinator I

Responsibilities

• Schedules and coordinates both internal and external meetings.
• Tracks and compiles program data for program team analysis/review.
• Maintains program email inbox and responds/follows up accordingly.
• Attends program meetings and assists in follow-up with stakeholders on outstanding deliverables and action items.
• Assists with planning and coordination of events, conferences, and webinars, as needed.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• Supports the successful implementation of new programs and associated processes.
• Works with program leadership and relevant units to coordinate the implementation of effective and high quality program improvement projects.
• Utilizes established software, tools, and resources needed for program execution and oversight.
• Utilizes online collaboration applications.
• Schedules and assists with user demos, trainings, and setup as assigned.
• Maintains documentation per department specifications.
• Communicates program outcomes and potential risks to leadership.
• Performs other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Minimum of one (1) year project/program coordination experience.
• Effective communication skills, both verbal and written.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships across all levels within the organization.
• Detail-oriented.
• Strong organization skills to work on multiple tasks at one time and efficiently complete assigned tasks within established timeframes and quality standards.
• Strong decision making, problem solving, and critical thinking skills.
• Able to work under pressure and meet critical deadlines in a fast-moving environment.
• Adaptable to a continuous changing environment.
• Proficient experience in use of various computer system software including Windows, Microsoft Word, Excel, Outlook, Visio, and PowerPoint.
• Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.