Program Coordinator: Federal Education Freedom Tax Credit

About the role

The Program Coordinator plays a critical leadership role in establishing, organizing, and launching the Sioux Falls School District's operational framework for the Education Freedom Tax Credit federal program (effective January 1, 2027). Under tight implementation timelines set by the federal government, this position is responsible for monitoring emerging federal regulations, designing internal administrative processes, and leading proactive community and staff outreach. The position relies heavily on exceptional relational capabilities and transparent, accessible writing to ensure staff, families, and community members fully understand and benefit from available educational funding. The District seeks to hire up to two half‑time (or close to half‑time) program coordinators.

Requirements

• Education: Bachelor's Degree.
• Experience: Minimum of 3-5 years of progressive experience in leadership, public outreach, program development, or administrative coordination; demonstrated success in translating complex federal, state, or policy mandates into user-friendly, public-facing documentation.
• Physical Requirements: Constant hand-eye and mind-eye coordination and hearing, as well as intermittent speaking, standing, walking, keyboarding, and writing.
• Other Requirements: Strong interpersonal skills with a proven track record of building positive, collaborative relationships across diverse stakeholder groups; outstanding oral and written communication skills and ability to compose clear, warm, concise, and jargon-free informational materials for non-technical audiences; self-directed worker comfortable navigating fluid environments, fast-moving regulatory updates, and tight deadlines; ability to collect, manage, interpret and effectively use data to fulfill the needs of this position.

Responsibilities

• Regulatory Analysis & Program Setup: Monitor, analyze, and track emerging federal and state administrative guidelines, administrative rules, and compliance criteria for the Education Freedom Tax Credit program; design and implement internal district protocols to handle scholarship distributions, expense verification (e.g., tutoring, technology, special services), and recordkeeping; collaborate with district financial, legal, and student services departments to align new processes with existing district policy.
• Communication & Document Development: Write, design, and maintain clear, accessible guidance materials (handbooks, FAQs, visual one-pagers, web content, and guides) for district staff, parents, and community partners; translate complex tax credit mechanics into simple, actionable steps for public school families seeking supplemental educational funding; prepare regular executive updates and brief reporting documents for the Leadership Team and the Board of Education; track donations, ensuring processing, timely receipt, financial reconciliation with the finance department, and tracking of gift designation if noted to maintain program integrity; complete federal and state reporting as needed on an annual basis.
• Outreach & Stakeholder Engagement: Act as the district's primary point of contact for staff and public inquiries regarding the Education Freedom Tax Credit program; plan and facilitate informational workshops, Q&A sessions, and briefings for school staff and related groups including counselors, principals, teaching staff, support staff, and parent-teacher organizations; engage community members from businesses, civic groups, faith‑based organizations and other