Education Program Coordinator

About the role

HSS is an innovative, supportive, and inclusive environment where candidates who align with our unique workplace culture and desire growth and success can thrive. This role involves managing administrative aspects of residency and fellowship, coordinating onboarding and offboarding, developing and maintaining trainee program policies, and facilitating academic and program-related events.

Responsibilities

• Manage Administrative Aspects Of Residency And Fellowship, Including Recruitment, application processing, scheduling and coordinating interviews, and submitting rank lists
• Serve as the primary contact for trainees, providing support, resources, and guidance throughout their training
• Track trainee progress, maintain evaluations, oversee milestone completion, and prepare program reports
• Develop and maintain trainee program policies, procedures, academic calendars, and onboarding materials
• Create and maintain trainee call schedules, rotation schedules, academic calendars, and ACC coverage assignments
• Coordinate trainee schedules and assist with training program related meeting logistics
• Coordinate with service line administrative team regarding faculty schedules to maximize faculty participation in trainee program related events
• Coordinate accreditation and compliance: Prepare for ACGME reviews, internal evaluations, and site visits
• Collect scholarly activity of the trainees (and faculty when needed for ACGME related reporting), maintain required program records, and prepare evaluation and outcomes reports
• Facilitate completion and processing of trainee evaluations, case logs, and other required documents
• Schedule and document trainee program-related meetings (i.e., Clinical Competency Committee, Program Evaluation Committee Meetings)
• Prepare and submit other program-specific accreditation(s) or renewals as needed
• Plan and execute academic and program-related events, including Grand Rounds, Journal Club, Distinguished Guest Lectures, alumni gatherings, orientations, welcome receptions, and graduation events
• Care for, admit, and treat patients and provide all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards

Qualifications

The ideal candidate should have:

• Experience in managing administrative aspects of residency and fellowship
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to work independently and manage multiple tasks simultaneously
• Knowledge of ACGME guidelines and accreditation processes
• Experience with event planning and coordination
• Ability to maintain confidentiality and handle sensitive information

Skills

Required skills include:

• Strong organizational and administrative skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple projects and deadlines
• Knowledge of ACGME guidelines and accreditation processes

Benefits

Details about benefits will be provided upon interview.

Pay

The base pay scale for this position is $26.65 - $40.87. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.

Schedule

The schedule for this role will be discussed during the interview process.