Program Coordinator - Facilities (non-permanent, 18-month assignment)

About the role

Seattle Central College is looking to hire a Program Coordinator (non-permanent) in the Facilities department. The salary range for this position is $47,100.00 to $61,308.00 annually. This is a full-time non-permanent position, not to exceed 18 months, with the possibility to transition into regular/permanent status, working 40 hours per week, Monday through Friday, primarily 8am to 4:30pm. This position works 100% of the time on-site and is governed by a collective bargaining agreement with representation by WFSE.

Responsibilities

The Program Coordinator leads the day-to-day coordination of facilities service requests and administrative operations, working closely with faculty, staff, students, and vendors to deliver responsive and efficient support. Key responsibilities include:

• Serving as a trusted resource for the campus community, providing responsive, customer-focused support to faculty, staff, students, and external partners while helping navigate facilities services and solutions.
• Coordinating and prioritizing facility service requests, ensuring urgent needs are addressed quickly and efficiently to support a safe, functional, and welcoming learning environment.
• Leveraging technology and data to improve service delivery, using a computerized maintenance management system (CMMS) to track work orders, monitor performance, and identify opportunities for continuous improvement.
• Coordinating vendor partnerships and service providers, managing repair projects, service visits, and deliveries while ensuring quality, timeliness, and a positive customer experience.
• Supporting responsible stewardship of resources by monitoring expenditures, reconciling purchasing records, and helping ensure compliance with state and institutional requirements.
• Maintaining and analyzing operational data, preparing reports, tracking key metrics, and providing information that supports informed decision-making and effective facilities planning.
• Helping drive operational excellence by monitoring service levels, identifying trends or variances, and recommending solutions that enhance efficiency and customer satisfaction.
• Managing multiple priorities in a dynamic environment, coordinating work orders, vendor activities, meetings, and deliveries while balancing competing demands and evolving operational needs.
• Collaborating with campus and external stakeholders, building productive relationships with vendors, contractors, agencies, and departments to support successful program outcomes.
• Providing leadership and support to student and part-time employees, assigning work, sharing knowledge, and helping develop the skills needed to contribute effectively to team goals.

Requirements

The ideal candidate will have:

• High school graduation or equivalent and two years of experience in facilities operations, work-order coordination, administrative program support, or a related program specialty; or an equivalent combination of education and experience.
• Demonstrated knowledge of basic accounting, expenditure reconciliation, purchasing, and recordkeeping practices.
• Demonstrated advanced skills in Microsoft 365 applications and the ability to learn and use computerized maintenance management, database, and reporting systems.
• Demonstrated proficiency in preparing professional correspondence, spreadsheets, reports, and data analyses.
• Demonstrated experience entering, reviewing, and maintaining data, including verifying accuracy, identifying errors, and making corrections.
• Demonstrated ability to exercise independent judgment within established program parameters and work effectively as part of a team.
• Demonstrated ability to organize and prioritize competing assignments while maintaining accuracy and attention to detail.
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrated ability to provide responsive, respectful service and explain program procedures to diverse audiences.
• Demonstrated effective time-management and follow-through skills.
• Demonstrated ability to work effectively in a multicultural environment.
• Demonstrated ability to troubleshoot issues, manage multiple priorities, and proactively identify and resolve routine program problems.

Benefits

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Qualifications

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community. We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, making us the largest and most diverse community college district in the state of Washington.