Program Coordinator, CTO (part time)

About the role

The Program Coordinator for the Clinical Training Office (CTO) serves as the primary liaison between students, faculty in the Masters of Clinical Psychology (MAP), the CTO Director, and other offices. The coordinator administers the operations of the Antioch University Los Angeles Clinical Training Office, supporting Masters in Psychology students, clinical training sites, clinical faculty, and collaborating with other Antioch University clinical training offices and university departments such as Student Services and the Registrar Office.

Responsibilities

• Support student learning through distribution and collection of evaluation instruments and processes relevant to practicum classes and clinical site placements.
• Provide clear, accessible instruction and guidance to students preparing for and engaged in clinical training, including developing video, PowerPoint, and Zoom presentations to inform students of policies, guidelines, and the Tevera documentation platform.
• Provide administrative support to clinical faculty, including internal and external communications with students and clinical sites, scheduling, and data collection.
• Coordinate and support CTO-focused events that support student learning outcomes and strengthen internal and external relationships, such as professional development opportunities, site introductions, panel discussions with alumni, and more.
• Participate fully in CTO-relevant meetings and provide coordination support as needed.
• Collaborate with all CTO staff and faculty to ensure high-quality student clinical training experiences and learning outcomes.
• Maintain all documentation for the CTO office, including student records.
• Manage data integrity and entry with the Tevera platform; build CTO-relevant data fields and support students in using the platform.
• Prepare and distribute information packets to students and support their efforts to obtain the Bureau of Behavioral Sciences Associate credential.
• Collaborate with CTO staff, clinical sites, and key stakeholders to maintain all CTO databases, contact lists, and archives required by the BBS and other institutions.
• Maintain updated mailing and email lists of students and site supervisors, directors, and other personnel.
• Create and maintain reports, including compiling statistics for assessment and other purposes.

Requirements

• Bachelor’s degree and 2 years of related experience, or equivalent education, experience, and training; Master’s degree preferred.
• Strong organizational and time management skills.
• Excellent interpersonal, verbal, and written communication and customer service skills.
• Proficiency in MS Office and Google Suites, and ability to learn and utilize new software.
• Experience with document management systems such as Tevera helpful.
• Knowledge of Bureau of Behavioral Sciences standards desirable.
• Associate Marriage and Family Therapist (AMFT) and/or equivalent desirable.

Compensation

The hourly rate for this position is $24.50.

Schedule

This is a part-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.