Program Coordinator, Clinical Rotation Coordinator

About the role

The Program Coordinator, Volunteer Services & Workforce Development is responsible for coordinating clinical education experiences that support the academic requirements of students while aligning with the mission, operational needs, and strategic priorities of UI Health.

Responsibilities

• Plans, facilitates, and coordinates clinical placements, practicums, internships, observations, and other educational experiences for Health Science students across UI Health and affiliated clinical sites.
• Serves as the primary liaison between UI Health, academic institutions, faculty, preceptors, department leadership, and students to facilitate high-quality clinical learning experiences.
• Collaborates with university and hospital stakeholders, including OBFS, to develop, maintain, renew, and track affiliation agreements with academic institutions and external partners.
• Identifies and develops student learning opportunities within clinical and non-clinical departments to support educational and workforce development objectives.
• Coordinates student placement requests and schedules group clinical rotations, individual practicums, internships, observations, and shadowing experiences.
• Maintains comprehensive databases and tracking systems for clinical placements, affiliation agreements, onboarding requirements, compliance documentation, and learner records.
• Covers onboarding and orientation processes for students, faculty, observers, interns, researchers, and other learners entering UI Health facilities.
• Reviews, tracks, and maintains required clearance documentation, compliance records, training modules, and institutional requirements for students, faculty, and affiliated learners.
• Ensures clinical education programs and learner onboarding processes comply with applicable institutional, regulatory, accreditation, and departmental requirements.
• Covers coordination of learner access requirements, including ID badges, system access, orientation completion, and required documentation to ensure readiness for placement.
• Prepares, updates, and distributes orientation materials, policies, procedures, and educational resources for participating students and faculty.
• Schedules and communicates orientation, placement, and program information to students, faculty, preceptors, managers, and departmental leadership.
• Maintains and updates records of approved faculty, instructors, and preceptors across clinical specialties and departments.
• Covers coordination of evaluation processes and distributes clinical teaching, preceptor, and program assessment tools as appropriate.
• Serves as a professional representative of UI Health’s clinical education programs by participating in meetings, conferences, recruitment activities, partnership initiatives, and other outreach efforts.
• Collaborates with managers, preceptors, faculty, and organizational leadership to resolve student placement, onboarding, compliance, and educational experience-related issues.
• Generates reports and analyzes placement data, program metrics, learner activity, and utilization trends to support.

Qualifications

• Bachelor’s degree.
• A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position.
• (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)