Program Coordinator

Position Summary

The Program Coordinator supports Technical Program Managers (TPMs) in executing cross-functional engineering programs. This role focuses on coordination, task tracking, tool management, and documentation to ensure engineering work progresses on time and with clear visibility.

Responsible to

Head of Engineering Services

Essential Duties And Responsibilities

• Support TPMs in managing active programs across engineering and operations teams
• Coordinate tasks across Design Engineering, Project Engineering, and Field Engineering
• Track deliverables, dependencies, and milestones across multiple workstreams
• Follow up with owners to ensure tasks are progressing and completed on time
• Identify delays, gaps, and misalignments and escalate to TPMs
• Maintain program tasks and workflows in tools such as Asana, Jira, or similar platforms
• Ensure tasks are clearly defined, assigned, prioritized, and time-bound
• Track backlog health, task aging, and completion rates
• Support weekly updates to ensure tools reflect current program status
• Help enforce standard usage of tools across engineering teams
• Organize and maintain program documentation, including:
• Meeting notes
• Engineering deliverables
• Process documents
• Program artifacts
• Ensure documentation is structured, up to date, and accessible
• Support creation and maintenance of:
• Process flows
• Communication matrices
• RACI charts
• Training materials
• Reporting & Visibility
• Support preparation of weekly program status reports
• Maintain dashboards and trackers for:
• Task progress
• Milestone status
• Risks and issues
• Ensure data accuracy and consistency across reporting tools
• Provide inputs for engineering business intelligence and reporting
• Schedule and coordinate program meetings led by TPMs
• Capture meeting notes, decisions, and action items
• Maintain action trackers and follow up with owners
• Ensure closure of action items and visibility into outstanding work

Required Qualifications

• Bachelor’s degree in Business, or related field (or equivalent experience)
• 2–5 years of experience in program coordination, project coordination, or engineering support roles
• Experience using project management tools (Asana, Jira, Smartsheet, etc.)
• Strong organizational and task-tracking skills
• Able to manage multiple workstreams simultaneously

Preferred Qualifications

• Experience working in Electrical engineering, Mechanical Engineering, Construction, Energy, or Industrial environments
• Exposure to cross-functional program or project environments
• Familiarity with engineering workflows, deliverables, and terminology
• Experience supporting TPMs, PMs, or engineering leadership