Program Coordinator
UT MD Anderson · Houston, TX · 1 mo ago
HybridOTHR$25.48/hrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Also remove "Why Us?" maybe considered benefits? It's more about why work there; could be part of Benefits or maybe we can include as a paragraph under Benefits? The instruction: include a section ONLY when posting has real, specific content for it. So we need to extract content for each possible section.
Let's parse the posting.
First paragraph: description of General Oncology department, programs, versatility, etc. That's about the role? Actually it's background. Could be "About the role" or maybe "About the department". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put department overview under About the role.
Then: "The primary purpose of the Program Coordinator is to provide comprehensive administrative and programmatic support, both in person and virtually, to the providers and faculty leadership within the Department of General Oncology. The role supports day-to-day operations and coordination across three departmental sections: Houston-area locations, the MD Anderson Oncology Program at LBJ Hospital, and the Inpatient Consult Service. Responsibilities include high-level scheduling, communication, workflow coordination, and logistical support for multiple programs and faculty leaders. This position plays a key role in maintaining operational efficiency, supporting program growth, and advancing the mission and vision of the department by ensuring smooth, well-coordinated activities across all sites."
That's responsibilities.
Then: "The ideal Program Coordinator candidate will have a bachelor's degree and at least three years of related experience that includes program/project coordination experience. Prior experience supporting clinical faculty is required, and experience with Kronos and heavy calendaring is preferred. Candidates who demonstrate exceptional organizational skills, financial oversight capabilities, administrative expertise, and the ability to coordinate multiple programs and stakeholders simultaneously will be well suited for this role."
That's qualifications/requirements/skills.
Then: "Minimum $25.48/hour - Midpoint $31.73/hour - Maximum $37.98/hour The typical work schedule is Hybrid- 2-3 days a per week and additional based on business needs."
That's Pay and Schedule.
Then "Why Us? At UT MD Anderson, this role directly supports the operational, academic, and clinical missions of the Department of General Oncology. The position offers the opportunity to work closely with faculty leaders, trainees, and multidisciplinary teams while contributing to programs that advance patient care, education, and research. Employees benefit from meaningful career development opportunities, collaborative work environments, and programs designed to promote work-life balance and professional growth. Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs."
That's Benefits.
Then there is a repeated "Responsibilities" heading with detailed bullet list. We need to incorporate those responsibilities under Responsibilities section. The earlier responsibilities paragraph is generic; the later detailed list is more specific. We should combine them, preserving all substantive info, not duplicating. We'll produce a
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Also remove "Why Us?" maybe considered benefits? It's more about why work there; could be part of Benefits or maybe we can include as a paragraph under Benefits? The instruction: include a section ONLY when posting has real, specific content for it. So we need to extract content for each possible section.
Let's parse the posting.
First paragraph: description of General Oncology department, programs, versatility, etc. That's about the role? Actually it's background. Could be "About the role" or maybe "About the department". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put department overview under About the role.
Then: "The primary purpose of the Program Coordinator is to provide comprehensive administrative and programmatic support, both in person and virtually, to the providers and faculty leadership within the Department of General Oncology. The role supports day-to-day operations and coordination across three departmental sections: Houston-area locations, the MD Anderson Oncology Program at LBJ Hospital, and the Inpatient Consult Service. Responsibilities include high-level scheduling, communication, workflow coordination, and logistical support for multiple programs and faculty leaders. This position plays a key role in maintaining operational efficiency, supporting program growth, and advancing the mission and vision of the department by ensuring smooth, well-coordinated activities across all sites."
That's responsibilities.
Then: "The ideal Program Coordinator candidate will have a bachelor's degree and at least three years of related experience that includes program/project coordination experience. Prior experience supporting clinical faculty is required, and experience with Kronos and heavy calendaring is preferred. Candidates who demonstrate exceptional organizational skills, financial oversight capabilities, administrative expertise, and the ability to coordinate multiple programs and stakeholders simultaneously will be well suited for this role."
That's qualifications/requirements/skills.
Then: "Minimum $25.48/hour - Midpoint $31.73/hour - Maximum $37.98/hour The typical work schedule is Hybrid- 2-3 days a per week and additional based on business needs."
That's Pay and Schedule.
Then "Why Us? At UT MD Anderson, this role directly supports the operational, academic, and clinical missions of the Department of General Oncology. The position offers the opportunity to work closely with faculty leaders, trainees, and multidisciplinary teams while contributing to programs that advance patient care, education, and research. Employees benefit from meaningful career development opportunities, collaborative work environments, and programs designed to promote work-life balance and professional growth. Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs."
That's Benefits.
Then there is a repeated "Responsibilities" heading with detailed bullet list. We need to incorporate those responsibilities under Responsibilities section. The earlier responsibilities paragraph is generic; the later detailed list is more specific. We should combine them, preserving all substantive info, not duplicating. We'll produce a - list for responsibilities.
Then there is "EDUCATION" section with required bachelor's, preferred master's, work experience etc. That's Requirements/Qualifications.
Then there is more about benefits again (UT MD Anderson offers excellent benefits...). Already covered.
Then there is security infrastructure statement, EEO policy, Additional Information with Requisition ID etc. Those are boilerplate to remove.
We must not include headings for sections that have only filler like "commensurate with experience". We have actual content for About the role, Responsibilities, Requirements (education/experience), Qualifications maybe overlapping, Skills (organizational, financial oversight, administrative expertise, Kronos, calendaring), Benefits, Pay, Schedule.
We need to decide which headings to use. The instruction list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can combine Requirements and Qualifications maybe but better to separate if content distinct. Requirements could be education and experience. Qualifications could be preferred qualifications (master's, experience supporting clinical faculty, Kronos). Skills could be specific skills (organizational, financial oversight, administrative expertise, ability to coordinate multiple programs, Kronos, heavy calendaring). However there is overlap. We'll try to allocate.
Let's extract:
About the role: description of department, versatility, flexibility, ability to manage complex patients, faculty ability to provide care in community settings, primary purpose of Program Coordinator, support day-to-day operations across three sections, key role maintaining operational efficiency, supporting program growth, advancing mission.
Responsibilities: list from the detailed "Responsibilities" section. Also earlier generic responsibilities can be included but we can just use detailed list.
Requirements: education (Bachelor's degree required, Master's preferred) and work experience (at least three years related experience including program/project coordination; prior experience supporting clinical faculty required; experience with Kronos and heavy calendaring preferred). Also maybe "May substitute required education degree with additional years of equivalent experience on a one-to-one basis."
Qualifications: maybe the same as requirements? Could be "exceptional organizational skills, financial oversight capabilities, administrative expertise, ability to coordinate multiple programs and stakeholders simultaneously". But those are skills. Hmm.
Maybe we treat Requirements as education/experience, Qualifications as preferred qualifications (master's, experience supporting clinical faculty, Kronos, heavy calendaring). Skills as specific skills (organizational, financial oversight, administrative expertise, ability to coordinate multiple programs, etc). But there is overlap.
Let's decide:
- Requirements: Bachelor's degree required; at least three years related experience including program/project coordination; prior experience supporting clinical faculty required.
- Qualifications: Master's degree preferred; experience with Kronos and heavy calendaring preferred; ability to substitute education with equivalent experience.
- Skills: Exceptional organizational skills, financial oversight capabilities, administrative expertise, ability to coordinate multiple programs and stakeholders simultaneously.
But the posting also says "Candidates who demonstrate exceptional organizational skills, financial oversight capabilities, administrative expertise, and the ability to coordinate multiple programs and stakeholders simultaneously will be well suited for this role." That's skills.
Also "Prior experience supporting clinical faculty is required, and experience with Kronos and heavy calendaring is preferred." That could be under Qualifications.
Ok.
Benefits: list from Why Us? section: employer-paid medical coverage day one for 30+ hrs/week, optional dental, vision, life, AD&D, disability; PTO and Extended Illness Bank accruals; paid holidays; wellness; childcare; other leave options; Tuition Assistance Program after six months; access to wellness, fitness, employee resource groups; defined-benefit pension through Teachers Retirement System; voluntary retirement plans; employer-paid life and reduced salary protection programs; meaningful career development opportunities; collaborative work environment; programs promoting work-life balance and professional growth.
Pay: Minimum $25.48/hour - Midpoint $31.73/hour - Maximum $37.98/hour. Also maybe salary range: Minimum Salary: USD 53,000 Midpoint: 66,000 Maximum: 79,000 (from Additional Information). That's also pay. We should include both hourly and annual? The posting includes both. We'll include both.
Schedule: Hybrid- 2-3 days a per week and additional based on business needs. Also Work Week: Days? Actually "Work Week: Days" unclear. We'll just use the hybrid schedule.
Now we need to output HTML fragment with
headings and - for lists,
for prose.
We must not include any markdown fences.
Let's craft.
First, About the role: a paragraph summarizing.
We'll combine department description and primary purpose.
Paragraph: "The General Oncology department provides outpatient consults, inpatient services, and programs at Houston-area locations in League City, Sugar Land, West Houston, The Woodlands, Galveston, and Lyndon B. Johnson Medical Oncology. Known for versatility, flexibility, and the ability to manage very complex patients alongside or in lieu of subspecialist oncologists, faculty also deliver care in various community settings under flexible conditions. The Program Coordinator provides comprehensive administrative and programmatic support, both in person and virtually, to providers and faculty leadership, supporting day-to-day operations and coordination across the department’s three sections: Houston-area locations, the MD Anderson Oncology Program at LBJ Hospital, and the Inpatient Consult Service. This role is key to maintaining operational efficiency, supporting program growth, and advancing the department’s mission by ensuring smooth, well‑coordinated activities across all sites."
That's good.
Responsibilities: we need a
- list. Use the detailed list from the "Responsibilities" heading.
Let's extract each bullet:
- Serve as the primary administrative lead for core academic and operational programs across departmental sections.
- Manage end-to-end administration of departmental programs and related activities.
- Coordinate onboarding of trainees, residents, observers, interns, and associated evaluations.
- Submit program activities, milestones, and outcomes to the ACGME, Texas Medical Board, and other accrediting bodies.
- Manage the biennial credentialing process for the department.
- Coordinate monthly grand rounds, faculty meetings, and program-related events.
- Maintain departmental Storefront and SharePoint pages as central information hubs.
- Ensure professional profiles, academic resources, and internal records remain current and accessible.
- Serve as the primary point of contact for donors and community partners while maintaining HIPAA compliance.
- Maintain, audit, and manage resident and faculty databases using systems such as New Innovations and Slate.
- Coordinate, track, and maintain reports related to clinical rotations.
- Develop, manage, and continuously improve resident, observer, and intern orientation programs.
- Create and update trainee guides, departmental policies, and procedures.
- Ensure compliance with institutional, national, state, and local standards governing training programs.
- Implement best practices that improve efficiency, productivity, and program effectiveness.
- Build and maintain productive relationships with internal and external stakeholders supporting departmental programs.
- Provide fiscal oversight for departmental meetings and program-specific allocations.
- Monitor budgets associated with fellowship, resident, and internship programs.
- Track honoraria, travel, catering, and other meeting-related expenses.
- Administer program-related fees, including visa processing and departmental service costs.
- Prepare, monitor, and reconcile program allocations, including annual PRS reconciliation.
- Generate financial reports detailing spending, revenue, and budget variances.
- Manage faculty reimbursements and research-related expenditures.
- Maintain audit-ready records and ensure compliance with institutional financial policies.
- Provide high-level administrative support to assigned faculty and APPs.
- Assist with grant applications, curriculum vitae updates, bibliographies, and biographical sketches.
- Track required reports, manuscripts, grants, and submission deadlines.
- Manage complex calendars, travel arrangements, and visitor coordination.
- Coordinate and facilitate virtual and in-person meetings, including agendas and follow-up activities.
- Respond promptly to internal and external documentation requests.
- Support faculty in maintaining focus on clinical, academic, and research priorities.
- Coordinate confidential human resources activities including evaluations, recruitment, promotions, transfers, salary actions, and disciplinary documentation.
- Maintain employee records in compliance with Joint Commission requirements.
- Support appointments, reappointments, separations, and terminations.
- Conduct departmental new employee orientation and serve as liaison to Human Resources, Academic Affairs, and other departments.
- Coordinate practitioner credentialing and recredentialing activities and maintain credentialing files and databases.
- Participate in Joint Commission and regulatory review preparation activities.
- Oversee office operations
headings and - for lists,
for prose.
We must not include any markdown fences.
Let's craft.
First, About the role: a paragraph summarizing.
We'll combine department description and primary purpose.
Paragraph: "The General Oncology department provides outpatient consults, inpatient services, and programs at Houston-area locations in League City, Sugar Land, West Houston, The Woodlands, Galveston, and Lyndon B. Johnson Medical Oncology. Known for versatility, flexibility, and the ability to manage very complex patients alongside or in lieu of subspecialist oncologists, faculty also deliver care in various community settings under flexible conditions. The Program Coordinator provides comprehensive administrative and programmatic support, both in person and virtually, to providers and faculty leadership, supporting day-to-day operations and coordination across the department’s three sections: Houston-area locations, the MD Anderson Oncology Program at LBJ Hospital, and the Inpatient Consult Service. This role is key to maintaining operational efficiency, supporting program growth, and advancing the department’s mission by ensuring smooth, well‑coordinated activities across all sites."
That's good.
Responsibilities: we need a
- list. Use the detailed list from the "Responsibilities" heading.
Let's extract each bullet:
- Serve as the primary administrative lead for core academic and operational programs across departmental sections.
- Manage end-to-end administration of departmental programs and related activities.
- Coordinate onboarding of trainees, residents, observers, interns, and associated evaluations.
- Submit program activities, milestones, and outcomes to the ACGME, Texas Medical Board, and other accrediting bodies.
- Manage the biennial credentialing process for the department.
- Coordinate monthly grand rounds, faculty meetings, and program-related events.
- Maintain departmental Storefront and SharePoint pages as central information hubs.
- Ensure professional profiles, academic resources, and internal records remain current and accessible.
- Serve as the primary point of contact for donors and community partners while maintaining HIPAA compliance.
- Maintain, audit, and manage resident and faculty databases using systems such as New Innovations and Slate.
- Coordinate, track, and maintain reports related to clinical rotations.
- Develop, manage, and continuously improve resident, observer, and intern orientation programs.
- Create and update trainee guides, departmental policies, and procedures.
- Ensure compliance with institutional, national, state, and local standards governing training programs.
- Implement best practices that improve efficiency, productivity, and program effectiveness.
- Build and maintain productive relationships with internal and external stakeholders supporting departmental programs.
- Provide fiscal oversight for departmental meetings and program-specific allocations.
- Monitor budgets associated with fellowship, resident, and internship programs.
- Track honoraria, travel, catering, and other meeting-related expenses.
- Administer program-related fees, including visa processing and departmental service costs.
- Prepare, monitor, and reconcile program allocations, including annual PRS reconciliation.
- Generate financial reports detailing spending, revenue, and budget variances.
- Manage faculty reimbursements and research-related expenditures.
- Maintain audit-ready records and ensure compliance with institutional financial policies.
- Provide high-level administrative support to assigned faculty and APPs.
- Assist with grant applications, curriculum vitae updates, bibliographies, and biographical sketches.
- Track required reports, manuscripts, grants, and submission deadlines.
- Manage complex calendars, travel arrangements, and visitor coordination.
- Coordinate and facilitate virtual and in-person meetings, including agendas and follow-up activities.
- Respond promptly to internal and external documentation requests.
- Support faculty in maintaining focus on clinical, academic, and research priorities.
- Coordinate confidential human resources activities including evaluations, recruitment, promotions, transfers, salary actions, and disciplinary documentation.
- Maintain employee records in compliance with Joint Commission requirements.
- Support appointments, reappointments, separations, and terminations.
- Conduct departmental new employee orientation and serve as liaison to Human Resources, Academic Affairs, and other departments.
- Coordinate practitioner credentialing and recredentialing activities and maintain credentialing files and databases.
- Participate in Joint Commission and regulatory review preparation activities.
- Oversee office operations
for prose. We must not include any markdown fences. Let's craft. First, About the role: a paragraph summarizing. We'll combine department description and primary purpose. Paragraph: "The General Oncology department provides outpatient consults, inpatient services, and programs at Houston-area locations in League City, Sugar Land, West Houston, The Woodlands, Galveston, and Lyndon B. Johnson Medical Oncology. Known for versatility, flexibility, and the ability to manage very complex patients alongside or in lieu of subspecialist oncologists, faculty also deliver care in various community settings under flexible conditions. The Program Coordinator provides comprehensive administrative and programmatic support, both in person and virtually, to providers and faculty leadership, supporting day-to-day operations and coordination across the department’s three sections: Houston-area locations, the MD Anderson Oncology Program at LBJ Hospital, and the Inpatient Consult Service. This role is key to maintaining operational efficiency, supporting program growth, and advancing the department’s mission by ensuring smooth, well‑coordinated activities across all sites." That's good. Responsibilities: we need a
- list. Use the detailed list from the "Responsibilities" heading. Let's extract each bullet: - Serve as the primary administrative lead for core academic and operational programs across departmental sections. - Manage end-to-end administration of departmental programs and related activities. - Coordinate onboarding of trainees, residents, observers, interns, and associated evaluations. - Submit program activities, milestones, and outcomes to the ACGME, Texas Medical Board, and other accrediting bodies. - Manage the biennial credentialing process for the department. - Coordinate monthly grand rounds, faculty meetings, and program-related events. - Maintain departmental Storefront and SharePoint pages as central information hubs. - Ensure professional profiles, academic resources, and internal records remain current and accessible. - Serve as the primary point of contact for donors and community partners while maintaining HIPAA compliance. - Maintain, audit, and manage resident and faculty databases using systems such as New Innovations and Slate. - Coordinate, track, and maintain reports related to clinical rotations. - Develop, manage, and continuously improve resident, observer, and intern orientation programs. - Create and update trainee guides, departmental policies, and procedures. - Ensure compliance with institutional, national, state, and local standards governing training programs. - Implement best practices that improve efficiency, productivity, and program effectiveness. - Build and maintain productive relationships with internal and external stakeholders supporting departmental programs. - Provide fiscal oversight for departmental meetings and program-specific allocations. - Monitor budgets associated with fellowship, resident, and internship programs. - Track honoraria, travel, catering, and other meeting-related expenses. - Administer program-related fees, including visa processing and departmental service costs. - Prepare, monitor, and reconcile program allocations, including annual PRS reconciliation. - Generate financial reports detailing spending, revenue, and budget variances. - Manage faculty reimbursements and research-related expenditures. - Maintain audit-ready records and ensure compliance with institutional financial policies. - Provide high-level administrative support to assigned faculty and APPs. - Assist with grant applications, curriculum vitae updates, bibliographies, and biographical sketches. - Track required reports, manuscripts, grants, and submission deadlines. - Manage complex calendars, travel arrangements, and visitor coordination. - Coordinate and facilitate virtual and in-person meetings, including agendas and follow-up activities. - Respond promptly to internal and external documentation requests. - Support faculty in maintaining focus on clinical, academic, and research priorities. - Coordinate confidential human resources activities including evaluations, recruitment, promotions, transfers, salary actions, and disciplinary documentation. - Maintain employee records in compliance with Joint Commission requirements. - Support appointments, reappointments, separations, and terminations. - Conduct departmental new employee orientation and serve as liaison to Human Resources, Academic Affairs, and other departments. - Coordinate practitioner credentialing and recredentialing activities and maintain credentialing files and databases. - Participate in Joint Commission and regulatory review preparation activities. - Oversee office operations