Program Coordinator

Core Job Summary

The Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the specific program. This position coordinates day-to-day operations of the program, event planning activities, and assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives.

Evaluations and Improvements

• Evaluates the learning experience and improve the quality and value of the program.

Student Registration

• Registers students for courses using University procedures and systems, if needed.

Strategic Partnerships

• Develops strategic partnerships with external entities and organizations.

Budget Management

• Creates monthly budget reports to ensure operations are within plan.

Database and Enrollment Management

• Affords assistance with database maintenance and enrollment management.

Administrative Support

• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
• Assists with responding to various instructor requests and telephone, email, and internet submissions for all programs.

Meeting Participation

• Plans and participates in meetings for the department.
• Serves as the liaison between the department and other business units.

Materials Preparation

• Prepares materials related to marketing, student recruiting, fundraising, data reporting and other functions needed to support the work of the department.

Travel Arrangements

• Makes travel arrangements and reservations for department leadership and staff, and coordinates reimbursements as needed.

Event Coordination

• Captures coordination of events and relevant tasks.

Policies and Procedures

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Education and Experience

• Minimum 1 Year Of Relevant Experience Required.

Qualifications

• Education: High School Diploma or equivalent/relevant experience, certification or license.
• Experience: Minimum 1 Year Of Relevant Experience Required.

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Job Status

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs.

University Information

• The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
• With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
• We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.

EEO Statement

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.