Program Coordinator

We need to output HTML fragment with sections only where there is real specific content. Must not repeat job title as heading. Use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections are present. From posting: we have: - Brief Summary Of Job Duties (that's responsibilities) - Required Qualifications - Preferred Qualifications - Special Conditions Of Employment (maybe not a standard heading; but we could treat as Requirements? Might be better to include under Requirements? But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content accordingly. We have Pay info: Salary range $30.82/hr to $31.50/hr (budgeted) and full salary range $30.82/hr to $44.16/hr. So we have Pay section. Schedule: Working Days and Hours: M-F, 8 AM - 5 PM. So Schedule section. Benefits: Benefits Eligibility: Full Benefits; also Benefits Of Belonging paragraph; also mention Hybrid work arrangement. So Benefits section. About the role: Could be the Department Marketing Statement and maybe the Brief Summary? Actually "About the role" could be a brief description of the position. We have "Brief Summary Of Job Duties" which is responsibilities. Could also have a short overview: "Under the general supervision of the Business Officer and Dept Chair, the Program Assistant & IPEES Coordinator is a multi-tasking team player..." That's part of duties. We could treat that as About the role. Responsibilities: The detailed list of duties (the Job Functions And Percentages Of Time). That's responsibilities. Requirements: Could be Required Qualifications (High School Diploma etc.) plus maybe Special Conditions? But we have a separate heading for Qualifications (maybe for Preferred?). The instructions list both Requirements and Qualifications as possible headings. We need to decide: Use Requirements for mandatory qualifications, Qualifications for preferred? Or combine? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications sections. Thus: - About the role: maybe a brief overview from Department Marketing Statement? Actually that's about department, not role. Could use the first paragraph after "Brief Summary Of Job Duties": "Under the general supervision of the Business Officer and Dept Chair, the Program Assistant & IPEES Coordinator is a multi-tasking team player who performs a wide variety of administrative duties to support and streamline the Environmental Studies Program." That's a good summary. - Responsibilities: the Job Functions And Percentages Of Time (the long list). Could break into bullet list? It's already paragraphs with percentages. We'll output as

• each bullet? The instruction: Use
  • for any list of duties/requirements/benefits. So we need to convert the responsibilities into list items. Could break each percentage section into a list item, or each duty within. Safer: create a
    with each major duty as
    • . We'll extract the bullet points from the percentages. We have percentages: 45% General ES Undergraduate Program & Instructional Support - then a long sentence with many duties separated by commas and semicolons. Could split into multiple
    • items each duty. But we must preserve ALL substantive information; not invent or summarize away detail. Splitting into multiple items is okay as long as we don't lose info. We could keep as one
    • containing the whole sentence; that's still a list (single item). That's acceptable. Similarly for 25% Interdepartmental PhD Emphasis and Bren PhD MOU Coordination - one
    • . 15% Events/ Website / Marketing Assistance - one
    • . 10% Chair’s Assistant - one
    • . 5% Back-up Financial Assistance - one
    • . Thus responsibilities section will have a
      with 5
      • items each containing the description. Requirements: Required Qualifications: list: High School Diploma, Excellent communication..., strong organizational..., ability to exercise sound judgement..., ability to work effectively... We'll make each as
      • . Qualifications: Preferred Qualifications: Bachelor's Degree, 1-3 years Work in an Academic or Administrative Office Setting. Also maybe Special Conditions? But we can keep those under Requirements? Actually Special Conditions Of Employment includes note about funding, background check, tobacco-free, misconduct disclosure. Those are conditions, not qualifications. Could be placed under Requirements? But we have no specific heading for Conditions. Could add under Requirements as additional items? Might be okay but not exactly qualifications. However instruction says include a section ONLY when posting has real, specific content for it. We have content for Special Conditions; we could put them under Requirements as they are requirements of employment. Or we could create a separate section like "Requirements" and include both qualifications and special conditions. That seems fine. Skills: Not explicitly listed; we could infer from Required Qualifications: communication, interpersonal, organizational, attention to detail, multitasking, judgement, teamwork. But we should not invent details; we can create a Skills section if we have explicit skills listed. The posting does not have a separate "Skills" heading. It includes communication and interpersonal skills etc. Those are skills. Could we create a Skills section? The instruction says prefer a few substantive sections over many thin ones. We could combine skills into Requirements or Qualifications. Safer to not create a Skills section unless there is explicit list. We'll omit Skills. Benefits: Benefits Eligibility: Full Benefits; Benefits Of Belonging paragraph; Hybrid work arrangement. We'll make a
        for benefits items: Full Benefits, Hybrid (Both UC & Non-UC locations). Also maybe mention retirement and health? The Benefits Of Belonging paragraph mentions excellent retirement and health are just one of the rewards. We'll include that as a benefit item. Pay: Salary range info. We'll put in

        . Schedule: Working Days and Hours: M-F, 8 AM - 5 PM. We'll put in

        . About the role: we can use the department marketing statement? Actually that is about department, not role. Better to use the brief summary sentence as About the role. We'll put that in

        . Now ensure we don't include boilerplate like EEO, vaccination, misconduct disclosure etc. Those are boilerplate/legal; we must remove them. Also remove Special Instructions (application instructions), Job ID, Position Number, etc. Also remove "Job Functions And Percentages Of Time" heading? We'll incorporate content but not the heading. We must not repeat job title as heading. No markdown. Now produce HTML fragment. Let's craft:

        About the role

        Under the general supervision of the Business Officer and Dept Chair, the Program Assistant & IPEES Coordinator is a multi‑tasking team player who performs a wide variety of administrative duties to support and streamline the Environmental Studies Program.

        Responsibilities

        • 45% General ES Undergraduate Program & Instructional Support – Acts as the initial contact for students, visitors, and faculty; provides coverage of main phone line and front desk; coordinates the department’s scholarship application cycle, faculty Awards Committee scheduling, and award notification process; orders and maintains inventory of office supplies and departmental equipment and technology; distributes office mail, processes deliveries, coordinates mailbox assignments; updates office hours schedule, keys, and coordinates event room reservations; assigns temporary lecturer and teaching assistant office space, and assists the Business Officer with departmental space management and faculty office onboarding and renovations; updates various databases and the Program Coordinator desk manual, as needed; supervises and trains 1‑2 Student Assistants to help with administrative tasks; coordinates DSP exam accommodations by working with instructors and the Disabled Students Program; stays up‑to‑date with existing DSP/ADA campus policies to provide accommodation recommendations to instructors when needed; processes course materials by submitting textbook/course materials adoptions to the bookstore and coordinating desk copy requests from publishers for instructors and teaching assistants; manages departmental course reserves and works closely with library staff to ensure reserves are available to students; coordinates quarterly course evaluations for instructors and teaching assistants, and provides data on ESCI reports for the Business Officer and Chair to review if needed; maintains course evaluation files and records; maintains supplies and tracks inventory for Environmental Studies Chemistry lab; orders parking permits for instructors' course guest lecturers; coordinates with LSIT Department to help support IT/AV equipment for courses in departmental classrooms (Bren 4016 and Bren 4316); serves as the liaison between faculty and Instructional Development, the campus bookstore, the University Library, the Disabled Students Program, Facilities Management, and LSIT, etc.; provides assistance on other special projects as assigned by the Department Chair.
        • 25% Interdepartmental PhD Emphasis and Bren PhD MOU Coordination – Coordinates the Interdepartmental PhD Emphasis in Environment & Society (IPEES) program, as well as the newly developing partnership with the Bren School for a collaborative PhD initiative; organizes annual Student Symposium and assists with coordinating the event’s budget; recruits students/faculty committee members in other departments through flyers and email marketing; maintains all student records and tracks student progress; provides basic student advising on the PhD emphasis track; updates all IPEES webpage information.
        • 15% Events/ Website / Marketing Assistance – Leads the planning, management, and execution of departmental events, including the annual Environmental Studies Commencement Celebration and Senior Awards Ceremony, the annual Steven Manley Memorial Lecture, the annual Darcy Aston Lecture, the annual Environmental Studies All Gauchos Reunion event, and Environmental Studies anniversary celebrations; responsibilities include reserving venues, coordinating event catering and logistics, assisting the Financial team with organizing event expenses, sending invitations, managing RSVPs, organizing printed programs and certificates, and managing day‑of event operations and staff support; under the general supervision of the Business Officer, manages the Environmental Studies Program website (es.ucsb.edu), the IPEES website (ipees.ucsb.edu), the Environmental Studies Program LinkedIn page, and the Environmental Studies Instagram account by updating content & profiles, uploading photos, and coordinating with UCSB's Letters & Science Information Technology (LSIT) department for high‑level web changes; ability to learn the basic web Content Management System (currently using Drupal); utilizes UC Santa Barbara branding on all web and social media updates; stays up‑to‑date with web and UCSB branding updates; produces, edits, designs and publishes annual departmental communications; promotes the program's visual identity by utilizing campus branding standards and creating visual media such as invitations, flyers, brochures and presentations.
        • 10% Chair’s Assistant – Serves as the primary administrative assistant to the Department Chair; provides direct assistance on special projects, administrative initiatives, and confidential tasks as assigned by the Department Chair; project focus primarily on alumni relations and development activities.
        • 5% Back‑up Financial Assistance – Provides back‑up financial support in coordination with the department's Finance Team; assists with Concur Travel & Entertainment reimbursements as needed; assists with departmental purchasing as needed; in coordination with the Finance Team, works on ensuring separation of duties and keeping proper financial controls, records and procedures in place; assists in preparing reports/financial documentation as needed.

        Requirements

        • High School Diploma
        • Excellent communication and interpersonal skills to communicate effectively with all levels of staff, students, and faculty verbally and in writing
        • Strong organizational skills, attention to detail, and the ability to handle multiple tasks with frequent interruptions
        • Ability to exercise sound judgement, common sense, and discretion when attending to issues and concerns
        • Ability to work effectively and cooperatively as a team member
        • Note: 25% of this 100%