Program Coordinator

About the Role

This position provides routine clerical and secretarial support to Program Department ministries such as Women’s and Men's Ministries. It also includes Program Specialist duties, overseeing Women's Auxiliary, Community Care, Older Adult ministries, assisting in Women's Ministries divisional visits and programs, and holding oversight into Divisional VA operations.

Responsibilities

• Coordinate Program Department activities.
• Maintain Program Department calendar.
• Perform clerical support functions, including collecting, sorting, prioritizing, and distributing mail.
• Collect and update divisional reports.
• Maintain Divisional Calendar and send out change notifications to Corps and DHQ Departments.
• Assist with events and projects by preparing forms, mailing, sending and receiving registrations and confirmations, running errands, assisting with volunteers, and setting up rooms.
• Coordinate and prepare forms, registrations, and surveys for Divisional events and programs.
• Provide creative assistance in preparing posters, programs, and other items for divisional program ministry events.
• Attend residential camps, which may require overnight stays, as directed, including Women's Camp, Men's Camp, and Senior Camp.
• Provide leadership and assist in planning and implementing Senior Camp.
• Provide clerical support in planning and housing campers for Women's Camp, Men's Camp, and Senior Camp, as well as Divisional events at Echo Grove Camp.
• Plan and attend Women's Auxiliary meetings, events, and outings, including set up and tear down.
• Assist with disseminating information to the corps regarding all program ministries.
• Inventory and order office supplies for the program department.
• Provide resources to the Division for Community Care, Older Adult ministries, and Men's ministries; gather and submit reports as needed.
• Oversee Veteran's Affairs information and accreditation Division-wide, as needed.
• Assist with annual orientation for new officers to DHQ.
• Assist with Women's ministries reviews throughout the Division and attend Women's ministries events when needed.
• Maintain Divisional Program Facebook page, along with Women's Ministries and Men's Ministries events, promotions, and communication through social media platforms.
• Perform other duties as assigned.

Requirements

• Two years of college, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• One year of related work experience.
• Complete Safe From Harm training and keep current.
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR).

Skills & Abilities

• Become familiar with Salvation Army computer program systems such as CMS and TSAMM.
• Assist in holiday decorating at DHQ.
• Obtain full understanding of DHQ phone system.
• Maintain positive work atmosphere by behaving and communicating professionally with officers, co-workers, and supervisors.
• Proficient in Microsoft Office 365.
• Working knowledge of TEAMS and SharePoint.
• Willingness to learn new software as needed.