Program Coordinator

About the role

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. Researchers focus on heart and kidney disease, newborn cardiac complications, chronic lung disease, skin cancer, sickle cell disease, and more.

Responsibilities

• Oversight of the ACGME residency/fellowship program(s) under the Program Director and Department Administrator.
• Assistance in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME accreditation standards and Institutional requirements.
• Liaison between the GME office, PD, residents/fellows, medical students, participating sites, and other departments.
• Continual assessment of programmatic issues, including maintaining databases, communicating with faculty and trainees, and collaborating with the GME office to plan events.
• Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements, Specialty-Specific requirements, and Institutional Requirements.
• Maintain all essential documents required for program accreditation and ensuring program faculty possess the appropriate credentials.
• Manage and coordinate ACGME site visits, including preparation of site visit documentation.
• Prepare Program Letters of Agreement with participating institutions and training sites.
• Administer New Innovations Residency Management System for the program(s).
• Coordinate and staff various committees, including residency management meetings, faculty curriculum committee meetings, departmental meetings, meetings with PD, and with the resident/fellows.
• Manage administrative and planning for logistics for meetings and conferences.
• Administer the evaluation process for the program in New Innovations, and ensure timely completion of evaluations.
• Attend local, state, and national GME and ACGME conferences.
• Collaborate with national colleagues, become an active member in national organizations, and attend scheduled GME training sessions.
• Collaborate with the PD to establish program requirements and conduct orientation with medical students.

Qualifications

• Bachelor's degree.
• Experience in administration and/or office management in an academic healthcare setting.
• Desired experience with ACGME and other accrediting and regulatory bodies that affect resident and fellow education.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with absolute confidentiality.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent organization skills with an ability to multitask and prioritize competing priorities.
• Comfortable working independently and in a collaborative team environment consisting of diverse populations of staff, faculty, resident/fellows, and other administrative personnel.
• Ability to adapt quickly to changes in work requirements and assignments in a proactive manner.
• Strong critical and analytical thinking skills.