Program Coordinator

About the School

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford, encompassing 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education and supports graduate students working alongside world-renowned faculty to shape foundational research.

About the Department/Program

American Studies, Feminist, Gender, & Sexuality Studies, and Modern Thought & Literature are separate interdisciplinary programs (IDPs) offering both undergraduate and graduate programs of study. These IDPs collaborate with faculty across the university, attracting vibrant students and scholars aligned with their research and teaching missions. The programs operate as part of a highly collaborative team across multiple units, fostering professional growth and a positive working experience.

About the Role

The IDPs are seeking a Program Coordinator (PC) to provide logistical and administrative support across three distinct programs. The PC will work under the general supervision of the Assistant Director of Student Services, supporting student programming, events, financial tracking, and other administrative functions to ensure the success of the IDPs' research and teaching mission.

This is a 100% FTE, one-year fixed-term, non-exempt position with potential for a one-year extension based on available funding. The role is based on the Stanford campus with a hybrid work schedule (at least 3 days per week on-site) and may require flexible hours, including occasional nights and weekends.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair to establish priorities and resolve administrative problems.
• Oversee and/or perform duties related to scheduling, organizing, and operating complex conferences, seminars, and events, including vendor coordination, logistics, and budget management.
• Compose, draft, and edit documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
• Create, maintain, modify, and ensure accuracy of content in unit documents, displays, reports, brochures, social media, and websites.
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with university and sponsor policies.
• Produce complex reports and spreadsheets using specialized software and systems.
• Oversee and process financial transactions, reconcile budget statements, research discrepancies, and assist with equipment requests or vendor selection.
• Coordinate routine maintenance services, office moves, or minor renovation projects.
• May lead or supervise staff, student workers, or temporary employees, including workload assignment, deadline management, and performance review input.
• Manage event-related activities such as publicity, room scheduling, travel arrangements, catering, and financial reconciliation.
• Update program websites, databases, and resource documents.

Requirements

• High school diploma and four years of administrative experience, or a combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in decision-making.

Preferred Qualifications

• Familiarity with or capacity to learn Canva and Adobe Creative Suite.
• Experience editing websites using a content management system (CMS).
• Experience in an academic or student-facing environment.
• Comfort working across platforms such as Google Workspace and Slack.

Pay

The budgeted hourly rate for this position is $42.00 to $46.00 per hour.

Schedule

Hybrid work schedule requiring at least 3 days per week on-site. May require working flexible hours, including occasional nights and weekends.