Program Coordinator

About the role

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. The Program Coordinator supports the administration and day-to-day operations of the Ackerman Program, working closely with the Director of the Ackerman Program to coordinate programs, events, speakers, and other initiatives. The position serves as a key liaison with internal and external partners and manages the administrative and business processes necessary to support the successful execution of the Program’s activities.

Responsibilities

• Support the Director of the Ackerman Program in the administration and coordination of program activities, initiatives, and priorities.
• Coordinate the execution of Ackerman Program events, lectures, conferences, and other public programming.
• Coordinate day-to-day program operations, maintain project timelines, and track deliverables to ensure activities remain on schedule.
• Serve as a liaison between the Ackerman Program and cross-campus partners; collaborate with necessary stakeholders to facilitate program activities and shared initiatives.
• Coordinate meetings, prepare materials, maintain program records, and provide administrative support for program initiatives.
• Coordinate purchasing, contracts, travel, reimbursements, payments, and other business processes associated with program activities, maintaining appropriate documentation and working with SCL business staff to ensure timely processing.
• Serve as a primary point of contact for speakers and guests, coordinating invitations, schedules, travel, accommodations, communications, and other event logistics.
• Partner with SCL Events, Communications, Finance, and other teams to coordinate event needs, materials, and promotion and ensure successful program delivery.
• Maintain event and participation records and coordinate post-event follow-up as appropriate.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree and at least three years of experience in program coordination, administration, business operations, or a related area.
• Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment.
• Experience planning and coordinating events, meetings, or programs involving multiple stakeholders.
• Strong organizational skills and attention to detail, with the ability to independently manage administrative processes and follow projects through completion.
• Relevant education and experience may be substituted as appropriate.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card