Program Coordinator
Loubby AI · United States · 3 wk ago
RemoteRemoteOTHR$25–$40/hrContract
We need to output HTML fragment with sections: About the role (already present), Responsibilities (maybe "What You'll Do"), Requirements/Qualifications/Skills (maybe "Who We're Looking For" and "Strong Candidates May Have"), Benefits, Pay, Schedule only if present. The posting includes Compensation: $25–$40/hour, so Pay section should be included. Benefits not mentioned, so skip. Schedule not mentioned (part-time contract-to-full-time but not schedule specifics). Could include Schedule? It says part-time contract-to-full-time opportunity. That's schedule info? Might be considered schedule. But rule: only create Schedule section if posting actually states them. It states part-time contract-to-full-time opportunity, which is schedule type. Could include Schedule section with that detail. However "part-time contract-to-full-time opportunity" is more about employment type. Employment Type already given: Contract. Could embed in a short p. Probably better to not create Schedule section unless explicit schedule like "20 hours per week". So skip Schedule.
Pay section: include compensation.
Benefits: none.
Thus sections: About the role (already have heading? The instructions: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. So we need to output
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. So we need to output About the role
then content. Then Responsibilities
with list from "What You'll Do". Then Requirements
maybe combine "Who We're Looking For" and "Strong Candidates May Have". Could also have Qualifications and Skills separate but we can combine into Requirements. The instruction: prefer a few substantive sections over many thin ones. So we can have About the role, Responsibilities, Requirements, Pay.
We must preserve all substantive information. Need to include details like location, employment type, compensation, etc. Those can be in a short p after headings? The instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Location, Employment Type, Experience Level are minor metadata; we can include them in a p after About the role heading or before? Probably after About the role heading as a short p. We must not include boilerplate like EEO etc. Not present. We must not invent or summarize away detail. Keep all bullet points. Let's extract content. About the role paragraph: "We are looking for a highly organized, resourceful, and ambitious recent university graduate to join us as an Associate Program Manager for our AI Internship Program.This role sits at the intersection of AI, university recruiting, workforce development, marketing, and program operations. You will help us identify talented university students, bring them into our AI training ecosystem, coordinate their development, and connect qualified participants with internship and experiential learning opportunities at partner companies.You will work closely with company leadership while coordinating with recruiting, marketing, training, engineering, and operations team members across distributed teams.This is not primarily an administrative role. We are looking for someone who communicates exceptionally well, takes ownership, keeps multiple initiatives moving, and is comfortable working with students, university stakeholders, internal teams, and company partners.This is a part-time contract-to-full-time opportunity. For the right person, the role is designed to grow into a full-time Program Manager position with increasing ownership of the program." We need to preserve that exactly (maybe with spaces). We'll keep as is. Responsibilities: list from "What You'll Do" sections: University & Campus Recruiting (with bullet points), Marketing & Program Visibility, Intern Training & Program Operations, Employer & Partner Coordination, Program Management & Reporting. Also "Your First 90 Days" maybe part of responsibilities? Could be separate but we can include under Responsibilities as a subsection? But we need to keep all detail. Could create a list with subheadings? But we only allowed
- for any list of duties/requirements/benefits. Could we include headings inside list? Not ideal. Better to treat each major category as a heading? But we only allowed h3 for section headings; we could have subheadings as
? Not specified. Probably we should keep as a single list of duties, but we lose the categorization. However we can embed the category names as part of list items text. That preserves detail. Thus create
- with each duty as
- . Include all bullet points from each category.
Let's extract bullet points:
University & Campus Recruiting:
- Coordinate recruiting efforts to attract strong university students to our AI Internship Program.
- Help plan and execute campus recruiting initiatives, beginning with UT Austin and expanding to other universities.
- Build relationships with university career centers, student organizations, faculty, academic departments, and campus communities.
- Coordinate internship postings across university career platforms and other recruiting channels.
- Help organize career fairs, information sessions, workshops, student organization partnerships, and other campus activities.
- Manage applicant pipelines and coordinate candidate communication throughout the recruiting and selection process.
- Track recruiting performance and identify the campuses, organizations, events, and channels producing the strongest candidates.
Marketing & Program Visibility:
- Work closely with distributed marketing team members to increase awareness and visibility of the AI Internship Program.
- Coordinate recruiting campaigns across social media, university communities, email, events, partnerships, and other channels.
- Help develop program announcements, recruiting campaigns, student success stories, and related content.
- Ensure recruiting, marketing, and program operations remain aligned.
- Track engagement and identify opportunities to improve applicant acquisition and conversion.
Intern Training & Program Operations:
- Coordinate onboarding and training programs for incoming AI interns.
- Work with instructors, engineers, mentors, and other team members to manage training schedules and milestones.
- Coordinate workshops, technical sessions, projects, assessments, hackathons, and other program activities.
- Track intern participation, progress, completion, and readiness.
- Maintain regular communication with interns and ensure questions, blockers, and program issues are addressed quickly.
- Help continuously improve the intern training experience and overall program.
Employer & Partner Coordination:
- Work with partner companies to identify internship and experiential learning opportunities for qualified participants.
- Help match interns with opportunities based on their skills, interests, readiness, and employer requirements.
- Coordinate introductions, interviews, onboarding, and placement activities.
- Maintain communication with employer partners throughout internship engagements.
- Collect feedback from employers and interns and use it to improve future cohorts and placements.
- Help build long-term relationships with companies interested in accessing emerging AI talent.
Program Management & Reporting:
- Maintain visibility into recruiting pipelines, training cohorts, employer opportunities, placements, and program outcomes.
- Coordinate projects across recruiting, marketing, training, partnerships, and operations.
- Establish timelines, follow up on deliverables, and keep initiatives moving.
- Track key metrics including applications, qualified candidates, training completion, employer participation, placements, and intern outcomes.
- Provide regular program updates to leadership.
- Identify operational gaps and proactively recommend solutions.
Your First 90 Days:
- Build and coordinate our university recruiting pipeline, beginning with UT Austin.
- Help recruit and onboard the next cohort of AI interns.
- Coordinate training schedules, instructors, mentors, projects, assessments, and participant communications.
- Work with the marketing team to increase program visibility and generate qualified applicants.
- Establish relationships with career centers, student organizations, faculty, and other university stakeholders.
- Help develop a pipeline of employer partners and internship opportunities.
- Coordinate candidate-to-employer introductions and track placements and outcomes.
- Establish clear reporting around applications, qualified candidates, training progress, employer opportunities, placements, and other program metrics.
- By the end of your first 90 days, you should be capable of independently owning significant parts of the program and helping establish an operating model that can scale to additional universities and employer partners.
We could include that as part of responsibilities.
Now Requirements/Qualifications/Skills: from "Who We're Looking For" and "Strong Candidates May Have".
Who We're Looking For bullet points (prefixed with "You must:"):
- Be a recent university graduate, preferably from The University of Texas at Austin.
- Have excellent written and verbal communication skills.
- Be highly organized and capable of managing multiple initiatives simultaneously.
- Be comfortable communicating professionally with students, university representatives, company executives, employers, and internal team members.
- Demonstrate strong ownership and follow-through.
- Be proactive and comfortable solving problems without waiting for detailed instructions.
- Be comfortable coordinating people across distributed teams.
- Have an interest in AI and how it is changing engineering, careers, and the workplace.
- Be comfortable learning and using AI tools such as ChatGPT and other modern productivity platforms.
- Be able to operate effectively in a fast-moving startup environment.
Strong Candidates May Have bullet points:
- While previous professional experience is not required, we're particularly interested in candidates who demonstrated leadership and initiative while at university through:
- Student organizations or campus leadership
- Entrepreneurship or startup programs
- Career services or recruiting
- Consulting or professional organizations
- Program or project management
- Marketing or community building
- Hackathons or technology organizations
- Internship program coordination
- Employer or corporate partnerships
- AI or technology initiatives
- We care significantly more about communication, initiative and demonstrated ownership than the specific degree you studied.
We need to preserve all. We'll create a
- list.
Pay section: Compensation: $25–$40/hour. We'll put
Pay
$25–$40/hour
. We also have Location: Austin, TX, Employment Type: Contract, Experience Level: Recent University Graduate. We can include these in a short p after About the role heading maybe as metadata. Let's craft HTML:About the role
Location: Austin, TX | Employment Type: Contract | Experience Level: Recent University Graduate
[the about role paragraph]
ThenResponsibilities
- ... all li
Requirements
- ... all li
- . Include all bullet points from each category.
Let's extract bullet points:
University & Campus Recruiting:
- Coordinate recruiting efforts to attract strong university students to our AI Internship Program.
- Help plan and execute campus recruiting initiatives, beginning with UT Austin and expanding to other universities.
- Build relationships with university career centers, student organizations, faculty, academic departments, and campus communities.
- Coordinate internship postings across university career platforms and other recruiting channels.
- Help organize career fairs, information sessions, workshops, student organization partnerships, and other campus activities.
- Manage applicant pipelines and coordinate candidate communication throughout the recruiting and selection process.
- Track recruiting performance and identify the campuses, organizations, events, and channels producing the strongest candidates.
Marketing & Program Visibility:
- Work closely with distributed marketing team members to increase awareness and visibility of the AI Internship Program.
- Coordinate recruiting campaigns across social media, university communities, email, events, partnerships, and other channels.
- Help develop program announcements, recruiting campaigns, student success stories, and related content.
- Ensure recruiting, marketing, and program operations remain aligned.
- Track engagement and identify opportunities to improve applicant acquisition and conversion.
Intern Training & Program Operations:
- Coordinate onboarding and training programs for incoming AI interns.
- Work with instructors, engineers, mentors, and other team members to manage training schedules and milestones.
- Coordinate workshops, technical sessions, projects, assessments, hackathons, and other program activities.
- Track intern participation, progress, completion, and readiness.
- Maintain regular communication with interns and ensure questions, blockers, and program issues are addressed quickly.
- Help continuously improve the intern training experience and overall program.
Employer & Partner Coordination:
- Work with partner companies to identify internship and experiential learning opportunities for qualified participants.
- Help match interns with opportunities based on their skills, interests, readiness, and employer requirements.
- Coordinate introductions, interviews, onboarding, and placement activities.
- Maintain communication with employer partners throughout internship engagements.
- Collect feedback from employers and interns and use it to improve future cohorts and placements.
- Help build long-term relationships with companies interested in accessing emerging AI talent.
Program Management & Reporting:
- Maintain visibility into recruiting pipelines, training cohorts, employer opportunities, placements, and program outcomes.
- Coordinate projects across recruiting, marketing, training, partnerships, and operations.
- Establish timelines, follow up on deliverables, and keep initiatives moving.
- Track key metrics including applications, qualified candidates, training completion, employer participation, placements, and intern outcomes.
- Provide regular program updates to leadership.
- Identify operational gaps and proactively recommend solutions.
Your First 90 Days:
- Build and coordinate our university recruiting pipeline, beginning with UT Austin.
- Help recruit and onboard the next cohort of AI interns.
- Coordinate training schedules, instructors, mentors, projects, assessments, and participant communications.
- Work with the marketing team to increase program visibility and generate qualified applicants.
- Establish relationships with career centers, student organizations, faculty, and other university stakeholders.
- Help develop a pipeline of employer partners and internship opportunities.
- Coordinate candidate-to-employer introductions and track placements and outcomes.
- Establish clear reporting around applications, qualified candidates, training progress, employer opportunities, placements, and other program metrics.
- By the end of your first 90 days, you should be capable of independently owning significant parts of the program and helping establish an operating model that can scale to additional universities and employer partners.
We could include that as part of responsibilities.
Now Requirements/Qualifications/Skills: from "Who We're Looking For" and "Strong Candidates May Have".
Who We're Looking For bullet points (prefixed with "You must:"):
- Be a recent university graduate, preferably from The University of Texas at Austin.
- Have excellent written and verbal communication skills.
- Be highly organized and capable of managing multiple initiatives simultaneously.
- Be comfortable communicating professionally with students, university representatives, company executives, employers, and internal team members.
- Demonstrate strong ownership and follow-through.
- Be proactive and comfortable solving problems without waiting for detailed instructions.
- Be comfortable coordinating people across distributed teams.
- Have an interest in AI and how it is changing engineering, careers, and the workplace.
- Be comfortable learning and using AI tools such as ChatGPT and other modern productivity platforms.
- Be able to operate effectively in a fast-moving startup environment.
Strong Candidates May Have bullet points:
- While previous professional experience is not required, we're particularly interested in candidates who demonstrated leadership and initiative while at university through:
- Student organizations or campus leadership
- Entrepreneurship or startup programs
- Career services or recruiting
- Consulting or professional organizations
- Program or project management
- Marketing or community building
- Hackathons or technology organizations
- Internship program coordination
- Employer or corporate partnerships
- AI or technology initiatives
- We care significantly more about communication, initiative and demonstrated ownership than the specific degree you studied.
We need to preserve all. We'll create a
Pay
$25–$40/hour
Make sure to preserve punctuation and spacing. Ensure no extra markdown. Let's write the about role paragraph exactly as given, but ensure spaces after periods. The original had missing spaces after periods in some places (e.g., "Program.This role"). We should keep as is? Probably preserve original text. We'll copy exactly. Original: "We are looking for a highly organized, resourceful, and ambitious recent university graduate to join us as an Associate Program Manager for our AI Internship Program.This role sits at the intersection of AI, university recruiting, workforce development, marketing, and program operations. You will help us identify talented university students, bring them into our AI training ecosystem, coordinate their development, and connect qualified participants with internship and experiential learning opportunities at partner companies.You will work closely with company leadership while coordinating with recruiting, marketing, training, engineering, and operations team members across distributed teams.This is not primarily an administrative role. We are looking for someone who communicates exceptionally well, takes ownership, keeps multiple initiatives moving, and is comfortable working with students, university stakeholders, internal teams, and company partners.This is a part-time contract-to-full-time opportunity. For the right person, the role is designed to grow into a full-time Program Manager position with increasing ownership of the program." We'll keep that. Now responsibilities list items: need to ensure each bullet is captured exactly. Let's compile list items: University & Campus Recruiting: - Coordinate recruiting efforts to attract strong university students to our AI Internship Program. - Help plan and execute campus recruiting initiatives, beginning with UT Austin and expanding to other universities. - Build relationships with university career centers, student organizations, faculty, academic departments, and campus communities. - Coordinate internship postings across university career platforms and other recruiting channels. - Help organize career fairs, information sessions, workshops, student organization