Program Coordinator

About the role

The Program Coordinator provides a high level of support, coordination, and implementation of program deliverables. The incumbent is responsible for a variety of tasks including, but not limited to, assisting with report writing, coordinating and conducting project activities, data collection, and fostering relationships with program stakeholders.

Responsibilities

• Coordinate and conduct project activities with program staff, community members and other key stakeholders.
• Provide training, technical assistance and implementation of program initiatives.
• Coordinate and aid in writing a variety of reports including, but not limited to, progress reports, annual reports, and internal reports.
• Assist in conducting evaluation, data collection and facilitation of programming at participating sites.
• Foster relationships with stakeholders to strengthen program collaborations and partnerships.
• Create and/or oversee the creation of promotional/marketing materials including, but not limited to, brochures, flyers, and newsletters.
• Coordinate and aid in the facilitation of conference calls, meetings, and other program events.
• Ensure formal agreements, contracts, invoices, and purchase requests follow proper channels and are in accordance with the funding agency and GPTLHB policies/procedures.
• Maintain accurate and complete program files.
• Assist with administrative functions as needed including, but not limited to, maintaining the program budget; travel arrangements; expenses and logistics for trainings and meetings; maintaining inventory for program equipment and materials, recording and transcribing meeting minutes; and obtaining quotes and supplies for program related activities.

Requirements

• Bachelor’s degree and one (1) year of experience, or associate’s degree and three (3) years’ experience, or high school diploma or GED and five (5) years of progressively responsible experience.
• Must successfully pass a criminal and background check, and a pre-employment drug screen.
• Employment is contingent upon the outcome of all required criminal background checks.
• Compliance with the Employee Health Procedure is a condition of employment.
• Documentation of completed immunizations prior to the first day of employment: MMR (Measles, Mumps and Rubella), Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus – Diphtheria – Pertussis), and COVID-19 vaccination.

Physical Demands and Work Environment

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying light items, such as papers, books, or small parts; or driving an automobile. The employee must be able to read, write, speak and hear. The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lit, heated, and ventilated.