Program Coordinator

What's In It For You

Competitive Salary: $70,000 - $75,000 / year
Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.

Your Responsibilities

• Coordinate daily workflows, calendars, meetings, and follow-ups for the account team and client security operations leadership
• Track action items, deliverables, and initiatives so nothing slips
• Maintain organized documentation, shared drives, trackers, and records
• Support staffing coordination, scheduling, and logistics
• Build and maintain trackers for staffing, vendor deliverables, incidents, action items, and readiness activities
• Produce regular reports, memos, and executive-ready summaries for leadership visibility
• Own workflows and timelines in a quasi-PM capacity: keep initiatives moving, flag risks, and drive follow-through
• Support invoice coordination, billing, and data organization
• Vendor & Stakeholder Coordination: Coordinate between the account team, vendor account managers, client security leadership, and internal partners
• Support vendor onboarding, document collection, compliance tracking, and follow-up
• Keep consistency across sites and partners
• Communication & Documentation: Draft professional communications, summaries, meeting notes, and follow-ups
• Prepare presentations, trackers, and spreadsheets
• Handle sensitive information with discretion
• Cross-Functional & Growth Support: Support launches, transitions, onboarding, and special projects as the account scales
• Flag workflow inefficiencies and build better standards
• Keep priorities, communication, and processes aligned across teams

Your Qualifications

• Strong working knowledge of Google Workspace (Docs, Sheets, Slides)
• A blend of administrative/executive coordination, reporting and analysis, and light project management; you can run all three
• Experience building workflows and trackers and producing clear reports, memos, and executive-ready materials
• Strong organization, follow-through, and ownership across multiple priorities at once
• Excellent written and verbal communication, with discretion around sensitive information
• Experience with WinTeam and Workday, or the ability to learn them quickly