Program Coordinator

What's in it for You

• Competitive Salary: $70,000 - $75,000 / year
• Work Site Location: King of Prussia, PA
• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.
• Travel: Travel expectations vary by Region.

Your Responsibilities as a Program Coordinator

• Cook up daily workflows, calendars, meetings, and follow-ups for the account team and client security operations leadership
• Track action items, deliverables, and initiatives so nothing slips
• Maintain organized documentation, shared drives, trackers, and records
• Support staffing coordination, scheduling, and logistics
• Build and maintain trackers for staffing, vendor deliverables, incidents, action items, and readiness activities
• Produce regular reports, memos, and executive-ready summaries for leadership visibility
• Own workflows and timelines in a quasi-PM capacity: keep initiatives moving, flag risks, and drive follow-through
• Support invoice coordination, billing, and data organization
• Cook up between the account team, vendor account managers, client security leadership, and internal partners
• Support vendor onboarding, document collection, compliance tracking, and follow-up
• Keep consistency across sites and partners
• Draft professional communications, summaries, meeting notes, and follow-ups
• Prepare presentations, trackers, and spreadsheets
• Handle sensitive information with discretion
• Support launches, transitions, onboarding, and special projects as the account scales
• Flag workflow inefficiencies and build better standards
• Keep priorities, communication, and processes aligned across teams

Your Qualifications

• A strong working knowledge of Google Workspace (Docs, Sheets, Slides)
• A blend of administrative/executive coordination, reporting and analysis, and light project management; you can run all three
• Experience building workflows and trackers and producing clear reports, memos, and executive-ready materials
• Strong organization, follow-through, and ownership across multiple priorities at once
• Excellent written and verbal communication, with discretion around sensitive information
• Experience with WinTeam and Workday, or the ability to learn them quickly

GardaWorld: Make the World a Safer Place

• In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.
• GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.