Program Coordinator

About the role

The Program Coordinator I plays a vital role in supporting the successful planning, execution, and delivery of customer programs. Working closely with the Program Manager, Engineering, Contracts, and cross-functional teams, this position helps ensure programs meet technical, schedule, and contractual requirements in accordance with FES processes and ISO standards. This is an excellent opportunity for someone who is detail-oriented, collaborative, and eager to grow within program management.

Key Responsibilities

• Assist the Program Manager in preparing compliant responses to RFPs and RFIs.
• Support contract review activities with the Contracts department to ensure compliance prior to acceptance.
• Help conduct Technical and Cost Review meetings and incorporate decisions into final proposals.
• Aid in developing presentations for internal and customer use.

• Develop the Work Breakdown Structure and integrated program schedule.
• Cook up program meetings, prepare agendas, track action items, and maintain documentation.
• Monitor deliverables, schedules, and budgets to ensure alignment with contract requirements.
• Support cross-functional coordination with Manufacturing, Quality, Material Control, Shipping, and Property Management.
• Prepare customer communications, status updates, and visit logistics.
• Provide early communication of issues to maintain a “no surprises” environment.

Qualifications

• Bachelor’s degree in a technical discipline or equivalent experience.
• Strong organizational and communication skills with high attention to detail.
• Ability to collaborate effectively across multiple departments.
• Proficiency with scheduling tools, spreadsheets, and document management systems.
• Familiarity with government contracting or Earned Value is a plus.
• Able to manage multiple priorities in a fast-paced environment.
• More than 5 years’ experience in an engineering, military, or similar environment preferred.
• Experience supporting program, project, engineering, or operations teams preferred.

Work Environment

• Normal office environment.
• Expected hours: 8:00am - 5:00pm, M-F.

Essential Physical Functions

• Sitting for long periods of time.
• Occasional lifting (up to 10 pounds).
• Ability to see details at close range.