Program Coordinator

Join the McNeely Center for Entrepreneurship and Humanities Institute at the College of Saint Benedict (CSB) and Saint John’s University (SJU) as a full-time (0.92 FTE), benefit-eligible Program Coordinator. This role provides essential administrative and programming support for both the McNeely Center and the Humanities Institute.

Responsibilities

• Program Operations and Development (30%)
  • Maintain program data storage systems.
  • Support program assessment efforts by collecting annual assessment materials and tracking alumni placements.
  • Recruit, hire, train, schedule, and supervise student employees as assigned by program directors.
  • Coordinate travel, accommodations, and scheduling for program-associated activities and visiting guests.
  • Assist program directors in managing curriculum and course scheduling.
  • Assist in the development of program proposals and applications.
  • Provide meeting support for program advisory committees.
  • Purchase, monitor, and maintain office tools, equipment, and supplies as needed.
• Communications and Event Management (30%)
  • Coordinate, plan, and manage logistics for events and programs.
  • Partner with institutional offices to ensure high standards for alumni relations, promotional materials, event notifications, and constituent communications.
  • Update and maintain program websites and social media platforms.
  • Assist program directors with digital marketing, program marketing materials, media relations, and outreach.
• Budget Management (20%)
  • Review and monitor program budgets, providing timely updates to program directors.
  • Research, place, and track orders for program and venture purchases.
  • Collect purchase and travel documentation, ensuring compliance with reimbursement and travel guidelines.
  • Allocate and reconcile purchasing card transactions.
• Entrepreneur Scholar Program Assistance (10%)
  • Coordinate E-Scholars programming.
  • Coordinate domestic and international off-campus engagements and travel for the E-Scholars program.
  • Assist the Center Director in administering the Entrepreneur Scholars Program, including managing recruitment, application, and selection processes.
  • Coordinate the National Entrepreneur Scholar Student Consortium meeting in collaboration with Consortium partner institutions.
• Center Legacy Venture Resource and Coordination (10%)
  • Provide oversight and resource coordination for student ventures (SquareOne, Extending the Link, T-Spot, Schu, Clemens Perk) operating within the CSB and SJU campus community.
  • Facilitate purchasing and inventory in collaboration with student leaders.
• Perform other related duties as assigned.

Requirements

• Post-secondary education or 2-3 years of office experience; experience in an academic setting preferred.
• Experience in an office setting, including event coordination, budget management, and/or project management.
• Proficiency in standard office software, including Microsoft Office suite, and ability to maintain department websites and social media channels.
• Strong organizational and time-management skills, with attention to detail and the ability to take initiative, follow through on projects, and incorporate feedback.
• Excellent written, verbal, and interpersonal skills, with the ability to interact effectively with alumni, donors, students, faculty, and other stakeholders.
• Ability to maintain confidentiality and uphold professional standards.
• Skill in supervision of others and appropriately prioritizing and delegating work.
• Ability to prioritize tasks and work independently in a dynamic setting while fostering a collaborative, friendly, and team-oriented environment.

Physical Requirements

• Requires working at a computer for extended periods, including sitting, typing, reading from a screen, and using various software programs essential for the role.
• Occasionally required to lift or move items up to 10-15 pounds and navigate within an office environment.

Travel Requirements

• Occasional travel between the campuses of the College of Saint Benedict and Saint John’s University.

Benefits

• Health, Dental, and Vision Insurance
• 18 Paid Holidays Annually
• Generous Vacation and Sick Leave
• Life and Long-Term Disability Insurance
• Tuition Remission for Eligible Dependents
• Employer Contributions to a Retirement Plan
• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.