Program Coordinator

About the Role

The Project Coordinator for Art in Public Places will coordinate and support public art initiatives located in Fort Collins, Colorado. The City established the APP program in 1995 to integrate art into our community through acquisition and maintenance of public art. Art in Public Places directly funds art through construction projects in Fort Collins. City of Fort Collins capital projects (budgeted for more than $250,000) dedicate 1% of estimated costs to add art to these projects.

Responsibilities

• Coordinate and assist in the full lifecycle of large public art projects and/or manage small public art projects, including planning, artist selection, design development, fabrication, installation, and project documentation
• Develop and maintain project timelines, budgets, and work plans
• Work with cross-functional teams, including internal staff, partners, artists, fabricators, engineers, and contractors
• Assist and monitor project scope, risks, and changes, ensuring projects stay on schedule and within budget
• Maintain project documentation and records
• Ensure duties align with APP and City policy and regulations
• Coordinate and create related documents for necessary approvals by the Arts & Culture Board and City Council
• Maintain online public art inventory
• Coordinate public art maintenance
• Serve as a liaison for commissioned artists (visual and performance) guiding them through project requirements, processes, and expectations
• Facilitate artist selection processes including RFQ/RFP, panel coordination, interviews, and contract development
• Build and maintain relationships with community members, partners, and stakeholders to ensure projects are inclusive and responsive
• Assist in processing contracts, scopes of work, and agreements with artists and vendors
• Support staff in ensuring compliance with local, state, and federal regulations, including public procurement processes
• Support and/or lead community engagement efforts related to public art projects
• Translate project team input into project direction in collaboration with artists
• Create outreach documents and schedule outreach events
• Work with APP staff in communicating updates to the general public through the website, social media and newsletters
• Assist in tracking and managing project budgets
• Create, process and track invoices and work orders
• Schedule project team meetings to discuss installation logistics
• Help coordinate site readiness, permitting, and installation logistics
• Work with engineers, fabricators, and city departments to ensure safety and feasibility
• Help coordinate installation to ensure alignment with approved designs and standards

Required Qualifications

• Bachelor's degree in art, arts administration, art history, or related field from an accredited college
• Experience in project management

Skills & Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds
• Strong learning orientation; leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends
• Desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations
• Desire and ability to utilize digital tools for organizational information, individual, and teamwork
• Ability to contribute effectively and creatively in a team-oriented, collaborative environment
• Ability to follow departmental policies and procedures and to interpret them appropriately
• Ability to work effectively both independently and as part of a team
• Knowledge of principles of budget management and business practices
• Excellent planning and organizational skills
• Attention to detail and ability to handle multiple tasks effectively
• Must be proactive, able to prioritize, and adapt in a diverse and ever-changing environment
• Excellent customer service skills
• Ability to develop and maintain positive and effective working relationships with employees, management, customers, and general public
• Proficiency in Microsoft Office software including word processing, database, and presentation
• Knowledge of photo editing and graphics applications (Adobe Illustrator, Photoshop, and InDesign preferred)
• Excellent verbal and written communication skills
• Ability to lead, train and provide work direction
• Knowledge of math and accounting functions
• Maintains and leads a safe working environment

Pay

$20.00 - 24.00 per hour (based on relevant experience)

Schedule

Part-time, variable hourly position