Program Coordinator

Church World Service · Jersey City, NJ · 1 wk ago

OTHRFull-time

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS local Offices work with refugees and immigrants to provide services to communities in need. We are a highly motivated, mission-driven team eager to create a welcoming place for all neighbors.

About the role

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children, implementing hygiene initiatives in Cambodia or rebuilding projects in Central America, or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Responsibilities

Provide timely project management and administrative support to the Associate Director and the case management team.
Support the Associate Director with preparation of program documents including program manual/tools, program impact reports including distribution of direct assistance, media stories, and program presentations.
Support logistics including scheduling distribution events, outreach to partners on behalf of the program, managing shared calendars, and organizing key stakeholder meetings.
Record, prepare, and distribute meeting minutes, action items, and follow-up tasks for internal and external stakeholder meetings.
Track progress on action items and deadlines, proactively coordinating with team members to ensure timely completion.
Support onboarding for new team members by organizing orientation materials and ensuring access to administrative systems and resources.
Coordinate procurement activities for the team, including preparing purchase requests, obtaining quotes, and maintaining records of purchases for necessary equipment and supplies.
Develop and update templates, forms, and reference documents to enhance team efficiency and consistency.
Maintain and improve shared internal filing systems and team records according to organizational standards.
Engage and liaise with internal teams, such as Finance and other Programs with tasks relevant to the team.
Manage program requests: Vet, approve, and follow up on program related requests. Communicate and collaborate with external partners and staff when necessary.
Provide oversight of emergency resource tracking and distribution: coordinate with case managers and all data collection and tracking.

Requirements

Education: Bachelor's degree or equivalent experience in lieu of degree

Minimum of 4 years previous work experience in refugee resettlement or community coordination.
Strong interpersonal skills with the ability to maintain relationships both internal and external to the organization.
Ability to act with discretion and maintain confidentiality.
Excellent written and oral communication skills with emphasis on drafting correspondence and other communication with limited supervision.
Professional maturity and strong decision-making skills.
Forward-thinking mindset, who actively seeks opportunities and proposes solutions.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and social media platforms and confident in the integration of new programs and technologies.

Special Requirements

Must have access to reliable transportation.
Must be willing to travel to locations in local network for in-person meetings and conferences and to provide on-site support.
Standard work hours, with occasional evening and weekends during a disaster.

Benefits