Program Coordinator

Key Responsibilities

• Class Coordination: Coordinating the new cohort process, leading end-of-class follow-up activities, supporting instructor wrap-up needs, assisting with student communications, and ensuring program closeout tasks are completed accurately and on time.
• Classroom, Materials And Instructional Readiness: Ensuring classrooms, supplies, materials, and technology are prepared and available to support instruction, exams, and program activities.
• Exam Coordination And Proctoring: Coordinating exam scheduling, proctoring logistics, and required documentation, ensuring certification exams are scheduled appropriately, rooms are prepared, materials are secured, and proctoring requirements are met.
• Program Events And Logistics: Supporting program-related events by coordinating with internal teams, instructors, vendors, and community partners; managing donations, food, tickets, transportation, and materials; and ensuring events are organized, welcoming, and aligned with BCAT’s standards for professionalism and hospitality.
• Grant Management: Providing administrative grants support, managing the organization’s grant calendar, tracking upcoming grant & report deadlines, gathering grants attachments, and creating grant onboarding documents.

Skills and Qualifications

• Associate’s degree or Bachelor’s degree preferred
• Experience in program coordination, operations, administration, or education support
• Strong organizational skills with the ability to effectively coordinate multiple schedules and priorities under time constraints
• High attention to detail and follow-through
• Excellent skill in Google Workspace, Microsoft Office tools, and CRM/databases
• Strong communication skills and a professional, service-oriented demeanor
• Ability to coordinate logistics, purchasing, and vendor relationships
• Flexibility to support occasional events or activities outside standard office hours
• Knowledge of nonprofit grants processes is a plus
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Comfort working in a fast-paced and dynamic environment
• Ability to collaborate effectively with instructors, students, and cross-functional teams
• Knowledge of classroom readiness and exam coordination

Additional Information

This job description is intended as a general outline of responsibilities and expectations for this position. At BCAT, we recognize that organizational needs evolve, and job responsibilities may shift over time. Staff members are encouraged to discuss any questions regarding their job description or duties with their Supervisor.