Program Coordinator

About the role

Join our movement at the American Heart Association and help ensure a healthier future for all. We have an excellent opportunity for a Program Coordinator on the Strategic Research Team in our National Center office in Dallas, TX. This is a 12-month temporary role with a hybrid schedule (at least 2 days per week in the office). The Association offers resources to support work-life harmonization, including access to Heart U, our award-winning corporate university, and additional training and support locally.

Responsibilities

• Awards Management:
• Manage notifications to research applicants and institutions
• Manage grant agreements for awarded projects
• Manage the award activation process (collecting forms and resolving concerns)
• Supervise awards for compliance with American Heart Association policies and procedures
• Manage active awards, change requests, and related inquiries
• Review annual financial reports for compliance with policies
• Monitor periodic scientific report submissions
• Provide information and consultation to all customer groups (awardees, institutional personnel, and sponsors)
• Special Projects:
• Assist with scheduling meetings, follow-up with attendees, and proofreading documents
• Prepare and lead applicant webinars
• Conduct data quality reviews to evaluate the accuracy of information and reports
• Support annual institutional audits
• Assist management with special projects as needed or assigned

Qualifications

• High School Diploma or GED
• Minimum three (3) years of related experience
• Demonstrated evidence of strong customer service and organizational skills
• Ability to communicate information accurately and effectively to a variety of audiences
• Experience working with databases and electronic reporting tools
• Strong attention to detail
• Strong computer skills (Word, PowerPoint, Excel)

Preferred Skills

• Bachelor’s degree from a four-year college or university
• Experience managing application, notification, and awards processes
• Experience in research administration with a funding organization
• Proficiency with an electronic research administration system
• Experience working with volunteers, particularly science volunteers