Program Coordinator Assistant

Position Description

Assistant Reports To: Program Coordinator
FSLA Classification: Non-Exempt
Created: May 16, 2014
Revised: February 27, 2021

Essential Job Functions

• Schedules medical appointments and follow-ups
• Makes sure medications are reviewed for accuracy, ordered, and discarded appropriately
• Coordinates and follows up with professionals like PT, OT, SLP, and Nutritionist
• Ensures medical forms are completed before leaving the physician’s office
• Follows up on medical recommendations and ensures the Program Coordinator is aware of them
• Ensures all medical forms are completed in full before leaving the physician’s office
• Follows up on phone contacts with medical providers and other professionals
• Ensures food, supplies, and equipment are properly stored and maintained
• Maintains cleanliness and sanitation of the home and grounds
• Maintains Evergreen vehicles, including cleaning, fuel, and routine maintenance
• Makes sure individuals served are free of abuse, neglect, and mistreatment
• Provides input to the Program Coordinator regarding direct care staff performance
• Works unscheduled shifts as needed or assists the Program Coordinator in finding suitable staff
• Makes sure consumer petty cash, budget requirements, and expenditures are within limits
• Monitors individual spending and reviews written reports
• Makes sure policies, rules, and regulations are followed and reports any violations
• Makes sure transportation requirements are met and resolves issues in the absence of specific instructions
• Aids the Program Coordinator in maintaining and documenting specific training for individuals served

Qualifications/Experience/Job Knowledge

• A combination of education or experience equivalent to a two (2) year degree in one of the behavioral sciences or experience in supporting individuals with developmental/intellectual disabilities
• Prior supervisory experience preferred
• Working knowledge of Windows 7, Office 2010 applications
• Aptitude to learn other software programs as required for this position

Physical Requirements

• Constantly moves about to coordinate work
• Regularly works in a fast-paced environment with multiple task deadlines
• Occasionally exposed to viruses and infectious conditions
• Constantly alert and observant during working hours

Special Requirements

• Must have a good driving record meeting the minimum requirements for Evergreen and reliable transportation
• Must pass a drug screen and criminal background check
• May be required to attend seminar or job-related training courses
• Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities
• Must be able to prioritize work tasks

Supervisory Responsibilities

• Will supervise

Employment Variables

• Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation
• Must pass drug screen and criminal background check
• May be asked to work some evenings when required