Program Communications Assistant, Hart Leadership Program

About the role

The Program and Communications Assistant supports undergraduate experiential learning programs and plays a crucial role in program recruitment, engagement, and storytelling. This role requires a proactive, detail-oriented professional who thrives in a fast-paced, collaborative environment.

Responsibilities

• Update, distribute, collect, and track student forms and surveys for experiential learning programs
• Maintain records for experiential learning programs, including downloading summer assignments, updating shared spreadsheets and databases with student and alumni information, and maintaining campus and community contact lists
• Create student assignment calendars for summer field placements and track submission of written reflections and other program-related assignments
• Auxiliary with recruitment and selection administration and student onboarding for experiential learning programs
• Auxiliary with preparing application packets for program selection committees
• Auxiliary with scheduling program meetings and student interviews
• Make travel/housing arrangements for students participating in the Laidlaw Scholars Program and other programs as needed
• Propose, plan, and facilitate events for past program participants (both students and Duke alumni) to stay engaged with Hart Leadership
• Provide logistical assistance with program-related events like information sessions, student retreats, selection meetings, orientations, and research symposia
• Ensure Hart Leadership Program is registered for and represented at relevant campus fairs
• Provide limited course administration support for HLP courses, including distributing and tracking course permission numbers for gateway/capstone courses
• Update, distribute, and collect program evaluation surveys
• Provide administrative support for Davis Projects for Peace
• Other administrative tasks as assigned

Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• At least two years of experience in program administration and/or communications
• Excellent writing and editing skills with demonstrated attention to detail
• Experience creating digital and print communications, including graphic design
• Proficiency in social media management and website platforms (e.g., WordPress)
• Strong organizational and logistics coordination skills with ability to manage multiple projects simultaneously
• Demonstrated ability to work collaboratively in a team environment while also working independently
• Exceptional professionalism in written and verbal communication
• Experience using tools such as Microsoft Office Suite, Google Workspace, Canva, and database systems
• Ability to meet deadlines, manage competing priorities, and maintain consistent workflow
• Interest in civic engagement, leadership development, or higher education programming
• Demonstrated initiative, creativity, and problem-solving mindset

Benefits

The anticipated pay range for this position is USD $19.80 to USD $30.63 annually. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Pay

The anticipated pay range for this position is USD $19.80 to USD $30.63 annually.

Schedule

The anticipated pay range for this position is USD $19.80 to USD $30.63 annually.