Program Associate

Key Functions

• Provide administrative, logistical, and programmatic support across the National Committee's portfolio of programs and events, with specific responsibility to its Track II dialogues.
• Assist with the planning, coordination, and execution of various meetings, conferences, exchanges, delegations, briefings, webinars, and other virtual and in-person programs.
• Support participant engagement and communication before, during, and after program activities.
• Contribute to program evaluation, reporting, and other post-event activities.

Responsibilities

• Carry out background research and prepare briefing materials to support program development and implementation.
• Cook up domestic and international travel, accommodation, meeting logistics, and event-related arrangements.
• Prepare and distribute electronic and printed program materials, including agendas, participant packets, briefing books, and correspondence.
• Manage Zoom meetings, webinars, and other virtual program platforms.
• Provide onsite and virtual event support, including participant registration, speaker coordination, and program execution.
• Maintain communication with program participants, speakers, institutional partners, and other stakeholders.
• Aid in budget tracking, invoicing, expense reimbursements, vendor payments, and financial reconciliations.
• Obtain price quotes, coordinate contracts and logistical arrangements with vendors and service providers.
• Maintain and update participant databases, contact records, and program-related information systems.
• Monitor and compile China-related developments, academic research, policy discussions, and current events relevant to National Committee programming.
• Aid in program evaluation, data collection, grant reporting, and other organizational reporting requirements.
• Support the preparation of grant proposals, donor materials, and program communications.
• Perform other duties as assigned in support of the National Committee's mission and programs.

Qualifications

• Bachelor’s degree and 1–3 years of relevant professional experience, or equivalent combination of education and experience.
• Must be authorized to work in the U.S.
• This is a hybrid position. Candidates must be available to work in the Manhattan office.
• Highly organized and detail-oriented, with excellent project management and time-management skills.
• Strong interpersonal skills and the ability to work effectively as part of a collaborative team as well as independently.
• Excellent written (including editing) and verbal communication skills.
• Ability to interact professionally with senior government officials, business executives, educators, scholars, donors, and program participants.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Interest in U.S.-China relations, international affairs, and public policy.
• Willingness and ability to travel domestically and internationally, as required.
• Experience living, studying, or working in China is preferred.
• Mandarin language proficiency is preferred.

Pay

The expected annual salary range for this position is between $65,000-70,000.

Schedule

To be considered for this position, please complete our application form: https://www.tfaforms.com/5228535